Bookkeeper

Description

GENERAL DESCRIPTION:

Parish bookkeeper is a part time position accountable to the Business Manager with the primary function to maintain Church accounting records. The bookkeeper’s major objective is to provide reasonable assurance that the financial records reflect all financial transactions that have occurred. The bookkeeper records and prints transaction, while the authority and approval of transactions rest with the Pastor and Business Administrator.

(16-20hrs weekly)

• Record all deposits into accounting system
• Record all expenditures into accounting system
• Prepare checks for approved invoices
• Prepare payroll checks
• Record Parishioners contributions
• Reconcile bank statements
• Enter Diocesan payments into accounting system
• Prepare money boxes for authorized fundraisers

• Pick up deposit slip from bank, match to money counters paper work, and enter into accounting system
• Return locking money bags to church for Sunday collection
• Enters electronic contributions into accounting system
• Prepare checks for statements with approved purchase orders and approved invoices
• Receive and file proof of insurance for contractors
• Enter Diocesan invoices into accounting system
• Deposit and record other payments to church such as rent payments
• Prepare payroll; maintain payroll taxes, W-2, 1099, and W-9 form
• ? Inventories and orders tax forms as required
• Orders envelopes, bank checks, and deposit slips as required and upon approval of Business administrator
• Prepare and file quarterly payroll reports, and make 941 deposits
• Reconcile bank statements to the general ledger (parish and cemetery)
• Prepare checks with proper documentation to Pastor for signature
• Prepare and submit quarterly Cathedraticum reports for the Austin Diocese
• Prepare money boxes and record money transactions for approved church festival and fundraisers
• Enters parishioner contribution into dataset and prints statement upon parishioner request
• Collects and files insurance certificates from service contractors
• Collects and mails envelopes for “Catholic Services Appeal”
• Sets up email accounts and other computer functions for parish staff
• Assist Business administrator with budget preparation
• Communicates with Diocesan office concerning financial procedural matters
• Perform assigned task requested by business administrator
• Helps with phones and door traffic when needed
• Prepares financial statements as requested