PT Human Resources Assistant

Summary

Under general supervision, performs a variety of administrative and support functions to the Human Resources department to ensure smooth HR operations as well as providing a positive experience for existing employees, applicants, and new hires. This position requires a high level of organization and attention to detail to ensure processes are seamless and work product is accurate and compliant with established procedures.

include the following. Other duties may be assigned.

• Responsible for posting and communication of job openings using online application system and various websites, as well as maintaining up to date tracking for open positions;
• Maintains a high level of confidentiality when handling communications and documents within and outside the department;
• Interacts with the public with handling the department's general phone inquiries, in a positive and professional manner by answering questions about job vacancies or the status of candidate applications;
• Assists department managers in reviewing applications for specified job requirements as needed, gathers information on new applicants, and coordinates all aspects of interview scheduling; including arranging meetings for interview panels;
• Coordinates and conducts all candidate pre-employment screenings; such as skills testing, criminal history background and driver's license checks, drug screen and physical appointments, as well as initiating new user account and building access authorizations from managers;
• Provides timely updates to human resources team to ensure deadlines are met;
• Conducts orientations and required training for new employees by helping with completion of necessary new hire paperwork, reviewing company policies, explaining benefit programs, and submitting completed employee data to appropriate team member for processing;
• Prepares and maintains identification and access badges based on access levels and areas; as well as maintaining inventory for necessary items;
• Responsible for maintaining both hard copy and digital files for all employee personnel files, by scanning documents and records into Laserfiche system, as well as filing documents in physical files;
• Maintains human resources records for all employees by updating employee history cards for payroll and employee status changes;
• Responsible for departmental record retention and proper destruction of records and maintains document destruction records; and
• Assists or is responsible for various employee relations and city sponsored events, such as retirement and service recognitions, including procurement of supplies and event items.

This is a non-supervisory position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

High school graduation or its equivalent plus at least two years of administrative experience in an office or professional environment; or any equivalent combination of education and experience that provides the required knowledge, skills, and abilities.

Standard office practices and procedures; mid to large scale document scanning, filing, organizing, and maintenance of filing systems, advanced scheduling practices, record retention compliance rules and regulations.

Possess Intermediate level skills in Microsoft Word and Excel, familiarity in PowerPoint presentation and Adobe Pro software a plus; maintain confidential records and communications; excellent level of both verbal and written communication skills; spreadsheet preparation and tracking experience; high level or organization and attention to detail.

Valid Texas driver's license.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to operate office equipment, including telephone and computer keyboard, reach with hands and arms, and talk and hear. The employee frequently is required to stand and walk; and the employee may be required to lift and/or move objects weighing up to 20 pounds, such as books and stacks of records.

Specific vision abilities required by this job include close vision and the ability to adjust focus.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with…