Instructional Data Specialist; Leading and Learning

Instructional Data Specialist (Leading and Learning) – Job

Department/School: Leadership and Learning

Pay Information: Clerical Compensation Plan – Days: 226 (CT6)

Supervised By: Chief Academic Officer

FLSA Status: Non-Exempt

Date Posted: 5/29/2026

Primary

Purpose:

Process, analyze and report district data from a variety of sources, including internal and external databases. Develop, maintain, track, and process internal and external research requests; develop localized databases and provide monthly and annual reporting and analysis as needed.

• High school diploma or GED; knowledge of instructional technology systems and rostering procedures
• Experience with Class Link, rostering systems, or educational software platforms preferred
• Knowledge of student information systems (Ascender preferred)
• Experience supporting instructional technology applications and user accounts

• Assist with the organization, collection, and maintenance of assessment, accountability, and documentation records.
• Support district and campus staff by preparing materials, tracking timelines, and maintaining calendars related to assessment and accountability activities.
• Assist with compiling reports, spreadsheets, and supporting documentation for state assessments, accountability reviews, TIA data collection, and program monitoring.
• Maintain organized electronic and paper files related to testing, accountability, TIA, CCMR, and other state or federal reporting requirements.
• Support the coordination of meetings, trainings, and communications related to assessment, accountability, and TIA initiatives.

• Analyze and interpret data, and provide clear, concise narrative and graphical explanations of data and trends.
• Assist with compiling, organizing, and maintaining department data, records, and reports.
• Support the collection and preparation of information needed for reporting requirements.
• Utilize district software systems and office applications to enter, maintain, and retrieve information as needed.
• Maintain confidentiality and ensure the secure handling of student, staff, and district information.
• Provide front-line support to campus and district staff regarding data entry, report requests, and system navigation.
• Assist in identifying and resolving data discrepancies by coordinating with appropriate departments and staff.
• Support the coordination and tracking of department projects, timelines, and deliverables.
• Assist with gathering assessment, accountability, and instructional information for district use.
• Maintain and refine systems for logging, organizing, and processing external research requests.

• Manage the rostering process for instructional programs.
• Provide dedicated support for rostering key instructional programs.
• Maintain regular communications with the Leadership and Learning and Technology Department.
• Support additional instructional systems as identified by the Leadership and Learning Team.

• Comply with policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Maintain confidentiality of sensitive information.

• Ability to develop spreadsheets, perform data analysis, and do word processing
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills
• Working knowledge of database query logic and relational databases
• Experience with primary data collection tools
• Knowledge of the Texas Public Information Act (TPIA)
• Knowledge of the Family Educational Rights and Privacy Act (FERPA)
• Knowledge of fundamental principles of data analysis, including statistical and mathematical computations and measurements
• Strong organizational, communication, and interpersonal skills
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multitask numerous complex administrative activities
• Basic math skills
• Effecti…