Instructional Data Specialist; Leading and Learning

Job Title/Position

Instructional Data Specialist

Leadership and Learning

Clerical Compensation Plan;
Days: 226 (CT6)

Chief Academic Officer

Non-Exempt

May 29, 2026

Process, analyze and report district data from a variety of sources, including internal and external databases. Develop, maintain, track, and process internal and external research requests; develop localized databases and provide monthly and annual reporting and analysis as needed.

High school diploma or GED; knowledge of instructional technology systems and rostering procedures; experience with Class Link, rostering systems, or educational software platforms preferred; knowledge of student information systems (Ascender preferred); experience supporting instructional technology applications and user accounts.

• Assist with the organization, collection, and maintenance of assessment, accountability, and documentation records.
• Support district and campus staff by preparing materials, tracking timelines, and maintaining calendars related to assessment and accountability activities.
• Assist with compiling reports, spreadsheets, and supporting documentation for state assessments, accountability reviews, TIA data collection, and program monitoring.
• Maintain organized electronic and paper files related to testing, accountability, TIA, CCMR, and other state or federal reporting requirements.
• Support the coordination of meetings, trainings, and communications related to assessment, accountability, and TIA initiatives.

• Analyze and interpret data, and provide clear, concise narrative and graphical explanations of data and trends.
• Assist with compiling, organizing, and maintaining department data, records, and reports.
• Support the collection and preparation of information needed for reporting requirements.
• Utilize district software systems and office applications to enter, maintain, and retrieve information as needed.
• Maintain confidentiality and ensure the secure handling of student, staff, and district information.
• Provide front-line support to campus and district staff regarding data entry, report requests, and system navigation.
• Assist in identifying and resolving data discrepancies by coordinating with appropriate departments and staff.
• Support the coordination and tracking of department projects, timelines, and deliverables.
• Assist with gathering assessment, accountability, and instructional information for district use.
• Maintain and refine systems for logging, organizing, and processing external research requests.

• Manage the rostering process for instructional programs.
• Provide dedicated support for rostering key instructional programs.
• Maintain regular communications with the Leadership and Learning and Technology Department.
• Support additional instructional systems as identified by the Leadership and Learning Team.

• Comply with policies established by federal and state law, State Board of Education rule, and local board policy in the area of information management and technology.
• Compile, maintain, and file all physical and computerized reports, records, and other documents required.
• Maintain confidentiality of sensitive information.

• Ability to develop spreadsheets, perform data analysis, and do word processing.
• Proficient in keyboarding, 10-key numerical data entry, and file maintenance skills.
• Working knowledge of database query logic and relational databases.
• Experience with primary data collection tools.
• Knowledge of the Texas Public Information Act (TPIA).
• Knowledge of the Family Educational Rights and Privacy Act (FERPA).
• Knowledge of fundamental principles of data analysis, including statistical and mathematical computations and measurements.
• Strong organizational, communication, and interpersonal skills.
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department.
• Ability to multitask numerous complex administrative activities.
• Basic math skills.
• Effective communication and interpersonal skills.

None.

Use of standard office equipment including personal computer and peripherals; prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting; repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching; occasional light lifting and carrying (less than 15 pounds); may work prolonged or irregular hours; occasional district-wide travel; work with frequent interruptions; and maintain emotional control under stress.

The foregoing statements are intended to describe the general nature and level of work being performed by employees assigned to this job title. They are not intended to be construed as an exhaustive list of all responsibilities, duties, knowledge, skills, and abilities…