Executive Assistant

Date:
Jul 7, 2026

Location:

BRENHAM, TX

Join the Texas Health and Human Services Commission (HHSC) and be part of a team committed to creating a positive impact in the lives of fellow Texans. Our comprehensive benefits package includes 100% paid employee health insurance for full‑time eligible employees, a defined benefit pension plan, generous time‑off benefits, numerous opportunities for career advancement, and more. Explore more details on the Benefits of Working at HHS webpage.

• Functional
  
  Title:
  
  Executive Assistant I
• Job Title: Executive Assistant I
• Agency: Health & Human Services Comm
• Department: General Administration
• Posting Number: 18663
• Closing Date: 08/06/2026
• Posting Audience: Internal and External
• Occupational Category: Office and Administrative Support
• Salary Range: $3,700.00 - $5,372.41 (Monthly)
• Salary Group: TEXAS-B-17
• Shift: Day
• Telework: Not Eligible for Telework
• Travel: Up to 5%
• Regular/Temporary: Regular
• Full Time/Part Time: Full time
• FLSA Exempt/Non-Exempt: Nonexempt
• Facility
  
  Location:
  
  Brenham State Supported Living Center
• Job Location City: BRENHAM
• Job Location Address: 4001 S HWY 36

The Executive Assistant reports directly to the SSLC Director and provides highly complex, senior‑level professional assistance and support. Responsibilities include managing the Director’s daily schedule, coordinating executive assignments and activities, making travel arrangements, completing purchase requisitions, scheduling meetings and trainings, answering telephone inquiries, and performing other duties as assigned. The role requires leadership qualities such as adaptability, flexibility, dependability, and accountability, and a high degree of professional independence, initiative, diplomacy, discretion, and tact.

• Maintain the Director’s calendar in Microsoft Outlook, identify scheduling conflicts, and ensure timely updates.
• Coordinate, schedule, and prioritize internal and external appointments, meetings, and conference calls.
• Organize and prepare meeting materials, including documents, handouts, and logistics, and manage travel arrangements via the department’s e‑Travel system.
• Track action items, contracts, reports, correspondence, and HR documents requiring the Director’s signature; ensure timely approvals.
• Process incoming mail and administrative documents efficiently and confidentially.
• Provide backup support to other executive staff and train new staff on relevant policies and procedures.
• Participate in disaster response, recovery, or Continuity of Operations (COOP) activation as needed, which may require alternate shift patterns.

• Knowledge of agency administrative policies and procedures; state records retention policies.
• Proficiency with Microsoft Office products (Word, Outlook, Excel, Visio, PowerPoint).
• Strong office management and organizational skills; adept at time management and planning.
• Problem‑solving abilities and development of monitoring procedures.
• Effective oral and written communication with diverse staff and the public.
• Independent work, information gathering, and synthesis of complex data into simple terms.
• Ability to handle multiple projects with frequent deadlines.
• Delegation, coordination of work assignments, proofreading, and editing for grammar.
• Maintain confidentiality and build positive working relationships with supervisors and coworkers.
• Adaptability to a fast‑paced, dynamic work environment.

• Five years of experience providing high‑level administrative support to executive‑level leadership.
• Experience coordinating, tracking, and responding to executive assignments.
• Experience developing processes and procedures.
• HHSC Experience Preferred.

Applicants must pass a fingerprint criminal background check, pre‑employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide, and Employee Misconduct and HHS List of Excluded Individuals/Entities (LEIE). Males aged 18–25 must be registered with the Selective Service. All State Supported Living Center Employees are subject to random drug testing.…