Behrens Land Group

Land Development Administrator/Project Coordinator

Job Summary:

Behrens Land Group provides land development and project management services to the single-family residential market. The Land Development Administrator/Project Coordinator supports the President and land development team by performing administrative tasks, managing project documentation, and assisting with light bookkeeping duties. This role ensures efficient project workflows, compliance with regulations, and accurate financial tracking for land development projects. The ideal candidate is highly organized, detail-oriented, and capable of multitasking in a fast-paced environment.

• Communication and General Office Support
  • Answer phone calls and respond to emails professionally
  • Maintain office organization and daily operations
  • Support special projects and perform other administrative duties as assigned
  • Schedule meetings, site visits, and inspections as needed.
  • Provide administrative support to the land development team, including data entry and correspondence.
• Process proposals, invoices, payment applications, and other items related to land development projects.
• Track project budgets and assist with cost reconciliations under the supervision of the development project manager.
• Maintain accurate records of vendor payments and project-related expenses.
• Support monthly financial reporting by providing data for accounts payable/receivable.
• Project Coordination
  • Maintain project schedules, timelines, and documentation, ensuring all deliverables are met.
  • Assist in supporting land development projects by preparing and tracking permits, entitlements, and zoning applications.
  • Communicate with internal teams, contractors, consultants, and government agencies to ensure timely project progress.
  • Prepare and distribute reports, meeting agendas, and project updates for stakeholders.
• Document Management
  • Organize and maintain project files, including contracts, plans, surveys, and legal documents.
  • Ensure all documentation complies with local, state, and federal regulations.
  • Assist in preparing due diligence materials for land acquisitions and development proposals.

• Bachelor’s degree in business, real estate, urban planning, or a related field (preferred but not required)
• 1-3 years of experience in land development, real estate, or a related administrative role
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Adobe and project management tools; prior experience with Smartsheet is preferred but not required.
• Strong organizational and time-management skills with attention to detail
• Excellent communication skills, both written and verbal
• Ability to work independently and collaboratively in a team environment
• Knowledge of land development processes, permits, or zoning regulations is a plus