Billing Specialist

Billing Specialist $27–$32 per hour DOE | Immediate Openings | Full-time

Job Summary:

The Billing Specialist will be responsible for ensuring timely and accurate billing. This role works closely with the Finance Manager and liaises with the project managers to resolve billing and coding issues. This role requires a detail- oriented individual. The ideal candidate will possess excellent communication skills, exceptional organizational abilities, and strong follow-up and time management skills.

Key Responsibilities:

Generate and issue accurate and timely invoices to customers based on contracts and agreements

Deliver invoices to clients via digital and client-required methods

Review all project specific subcontracts and POs for accuracy

Identify inconsistencies

Understand lien release procedures.

Customer service to internal and external customers

Provide project compliance forms as needed.

Coordinate with collection team to resolve billing issues and ensure accuracy of invoices.

Other duties as assigned by management;
As a small company, we cannot always guarantee that employees will only have to perform duties specifically within their job description.

Benefits Kaiser Medical Insurance (75% employer-paid for base plan) + optional upgraded plans

Employee-paid Dental, Vision, and Life Insurance options

Dental reimbursement up to $600/year and vision reimbursement up to $100/year
401(k) with up to 6% company match (after one year)8–9 paid holidays annually

Paid sick time (40 hours after 90 days)
Vacation Accrual Program (after 120 days)
Free Kaiser One Pass fitness membership (eligibility requirements apply)
Ramsey Smart Dollar financial wellness program

Requirements:

High School Diploma or Equivalent2+ years of accounts receivable experience in a construction or job-cost environment (required).Proficiency in Microsoft Office Suite (Word, Excel, Outlook).Experience in working in deadline environment.

Excellent communication skills, both written and verbal, with the ability to interact effectively with customers and at all levels of the company

Strong organizational skills and attention to detail to ensure accuracy in billing and documentation.

Proven ability to follow up and resolve issues in a timely manner.

Ability to work independently and collaboratively within a team environment.

Knowledge of construction billing software (e.g., Procore, Supply Pro, Viewpoint) is advantageous.

Must pass pre-employment drug & background screening
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