Accounts Payable Specialist

Job Details

Job Location:

Brentwood, CA 94513

Position Type:
Full Time Salary Range: $25.00 - $30.00 Hourly Job Category:
Accounting Accounts Payable Specialist

$25–$30 per hour DOE | Immediate Openings | Full-time

The Accounts Payable Clerk processes vendor invoices and payments accurately and on time while supporting strong job-cost accounting practices. This role works closely with the Finance Manager and liaises with the warehouse/inventory team and field operations to resolve purchasing, receiving, and coding issues. The Accounts Payable Specialist maintains vendor records, supports payment runs, and helps month-end close through accurate invoice entry and documentation.

This role supports the Controller-led finance team.

• Process the full accounts payable cycle: receive invoices, validate documentation, obtain approvals, and enter invoices into Pro Contractor.
• Match invoices to purchase orders and receiving/packing slips (where applicable); coordinate with warehouse/inventory and field teams to resolve discrepancies.
• Code invoices accurately to jobs/projects, cost codes, and general ledger accounts to support job-cost reporting and WIP accuracy.
• Prepare and support vendor payment runs (checks and electronic payments) per established schedules and approval limits; distribute remittances and file documentation.
• Maintain organized A/P records and ensure audit-ready documentation and retention of supporting materials.
• Support vendor set-up and maintenance, including collecting required forms (e.g., W-9) and keeping vendor contact information and payment terms current.
• Reconcile vendor statements, research variances, and resolve issues promptly; respond to vendor inquiries professionally and timely.
• Assist with credit card payable processing (collect receipts, reconcile transactions, ensure proper coding/approvals).

• Kaiser Medical Insurance (75% employer-paid for base plan) + optional upgraded plans
• Employee-paid Dental, Vision, and Life Insurance options
• Dental reimbursement up to $600/year and vision reimbursement up to $100/year
• 401(k) with up to 6% company match (after one year)
• 8–9 paid holidays annually
• Paid sick time (40 hours after 90 days)
• Vacation Accrual Program (after 120 days)
• Free Kaiser One Pass fitness membership(eligibility requirements apply)
• Ramsey Smart Dollar financial wellness program

• High school diploma or equivalent required; associate degree coursework in Accounting/Business preferred.
• 2+ years of accounts payable experience in a construction or job-cost environment (required).
• Working knowledge of purchasing/receiving documentation and job-cost/cost-code coding (required).
• Pro Contractor experience (preferred) or similar construction ERP experience.
• Proficiency in Microsoft Office (Excel, Outlook) and strong data entry accuracy.
• Strong organizational skills, attention to detail, and ability to manage multiple priorities and deadlines.
• Professional, service-oriented communication skills for working with vendors and internal stakeholders.

Must pass pre-employment drug & background screening.