Accounts Receivable Specialist

Position Summary

The position will primarily focus on accounts receivable, working closely with customers to ensure timely processing of payments. This position also requires general accounting responsibilities, including journal entries, intercompany transactions and account reconciliations.

• Manage all collection efforts on behalf of the company, initiating collections via phone or email and reminding delinquent accounts of open balances; notify customers of insufficient payments and send monthly statements with the goal of optimizing the company’s cash receipts and minimizing bad debt losses.
• Monitor customer account detail for non-payment, delayed payments and other irregularities.
• Resolve account discrepancies using various techniques such as investigating and reviewing supporting documentation.
• Elevate the resolution of delinquent accounts within the customer’s organization and seek assistance from the business development and program management team where considered necessary.
• Update customer contact information for collection efforts, as needed, and provide thorough documentation of customer interaction in Net Suite.
• Reconcile accounts receivable to the general ledger and resolve any differences.
• Provide accurate aging reports as requested by senior management.
• Manage the credit application process for all new clients and ensure proper set up before payment terms are established.
• Assist to ensure an accurate and timely monthly, quarterly and year end close.
• Respond to credit card company for chargebacks in a timely manner.
• Assist with cash application for payments received from customers in timely manner.
• Assist with schedules for SEC quarterly review and annual audits and SOX compliance.
• Respond to inquiries from the management, CFO and Controller, special reporting requests and the like.
• Support Controller with special projects and development and implementation of new procedures to enhance workflow improvements for the department.
• Assist with financial analysis reports, as needed.
• Any other special projects assigned.
• Identify and implement improvements to collections process and other related procedures.

• Strong communicator, both written and verbal.
• Ability to establish good customer rapport, while being persistent and successful in collections efforts.
• Positive, proactive attitude.
• Attention to detail, accuracy and the ability to prioritize.
• Strong organizational skills.
• Ability to articulate and convey information effectively in both group and individual situations.
• Team Player.
• Ability to multi-task.
• Willingness to continually embrace personal and professional development.

• Bachelor's degree in finance/accounting preferred;
  Associates degree required.
• 3-5 years experience in collections and chargebacks.
• Working knowledge of Netsuite a plus.
• Proficiency in fair credit practices and accounting principles.
• Proficiency in MS Office including intermediate to advanced Excel skills.