Administrative Secretary

Job Information

State of Tennessee Job Information

Opening Date/Time:
02/17/2026 12:00AM Central Time

Closing Date/Time:
02/23/2026 11:59PM Central Time

Salary (Monthly): $3,229.00 - $4,041.00

Salary (Annually): $38,748.00 - $48,492.00

Job Type:
Full-Time

City, State

Location:

Clarksville, TN

Department:
Children's Services

DCS Regional Legal Support Staff for the Central Office General Counsel Office, located in Montgomery County.

This is an Administrative Secretary position. A criminal background check is required; applicants may be asked to provide details of their criminal history.

Education and Experience: High school graduation and two years of progressively responsible full‑time secretarial or office clerical work, or equivalent substitutes on a year‑for‑year basis.

Necessary Special

Qualifications:

• Complete a criminal history disclosure form as approved by the appointing authority.
• Agree to release all records involving your criminal history to the appointing authority.
• Supply a fingerprint sample prescribed by the TBI based criminal history records clerk.

Under general supervision, this position is responsible for secretarial work of average difficulty and performs related duties as required. It is the highest class in the general secretary sub‑series, applying secretarial science techniques to assist an executive in management of time and administrative detail. The role differs from Secretary and Executive Secretary positions in scope, complexity, and responsibility for records and reports.

• Perform routine clerical functions such as compiling and assembling information for dissemination.
• Type a variety of materials (narrative, tabular, statistical) including correspondence, memoranda, abstracts, articles, business, case, legal, medical, and other items.
• Answer questions to provide assistance and direction regarding policies, procedures, and agency information.
• Contact outside agencies for reference data to ensure accuracy of settlements; research past purchase orders, contracts, and other items as requested; and contact vendors for price quotes.
• Audit employee time sheets and business‑relevant documents for accuracy and completeness.
• Monitor reports and databases, employee requisition lists for hiring process, outstanding purchasing and requisition orders, inventory levels of standard office supplies, and office equipment.
• Communicate by telephone, e‑mail, or personal contact, providing polite and effective customer service to all individuals that contact the agency.

• Manages Ambiguity
• Manages Complexity
• Action Oriented
• Plans and Aligns
• Resourcefulness

• Clerical
• Customer and Personal Service

• Active Learning and Listening
• Speaking
• Reading Comprehension
• Service Orientation
• Time Management

• Written Comprehension
• Speech Recognition

• Personal Computer
• Telephone
• Copy Machine
• Scanner
• Calculator

State of Tennessee positions that may involve driving require candidates to meet the following minimum driver qualifications:

• A valid driver's license.
• For the past five years, the candidate's driving record must not contain:
• Driving under the influence (DUI).
• Reckless driving.
• License suspension for moving violations.
• More than four moving violations.
• Please include your Driver's License Information under the Licenses and Certifications section of your application.
• Agencies may allow an exception based on other factors.