Project Administrator II - P&I

Project Administrator II P&I

GEODIS specializes in unlocking business value in a complex world, ensuring seamless movement of goods worldwide. As a global third-party logistics provider (3PL), we power A Better Way to Deliver for the world's top brands and manufacturers. Fuel your career with GEODIS and discover endless growth opportunities. Our hybrid work schedule requires team members to be in the office four days per week, with the flexibility to work remotely one day each week.

The Project Administrator II – P&I is responsible for moderating established projects and executive review meetings, compiling/distributing reporting that supports these meetings, and producing notes upon completion of meetings. This position also manages the project request process by facilitating weekly review meetings, tracking progress of requests, and submitting requests. The Project Administrator II – P&I also works closely with Project Managers to maintain project deliverables including procurement management (Purchase Orders) and reporting.

This role will include data entry, report production, project documentation maintenance, and managing of small/subprojects (after other PA tasks are mastered).

Your role on the team:

• Develops reports and produces materials required to support project plans, including updates to project schedules, issue logging, recording meeting minutes and documenting them promptly for distribution to project team members
• Manages/tracks procurements in support of projects and creates Purchase Orders within the procurement management system (Coupa)
• Leads small or sub projects to GEODIS Projects and Implementations standards after gaining proficiency on other role tasks
• Coordinates weekly executive review and new business review meetings by maintaining meeting requests, producing agendas, and managing notifications; obtains information from attendees and utilizes PDF generator to combine into one document for the meetings
• Moderates meetings by monitoring attendees and keeping the meeting on task and on schedule; documents meeting notes
• Performs administrative tasks such as arranging meetings and/or conference calls, developing agendas, answering routine questions, preparing correspondence and progress reports, and participating in event coordination.
• Manages project requests submitted through SharePoint portal, conducts review meetings with Projects and Implementations team, updates data within request, performs inquiries to multiple people throughout organization to gain project scope and work effort information, and produces required reporting for governance meeting submissions
• Produces weekly P&I reporting through Planview in preparation for weekly executive review meetings and formats data when necessary; distributes to project managers and P&I leadership for review prior to preparing the final meeting packet
• Creates projects in Planview interface for new business opportunities; creates the project schedule and maintains tasks for resource timesheet management
• Completes assigned criteria within Workflow Engine in support of new business opportunities by marking tasks complete; obtains signatures from CFO when needed and uploads required documentation
• Effectively communicates relevant information to Project Managers and Projects and Implementation
• Efficiently identifies process improvement opportunities and solves issues (i.e., calendar conflicts)
• Updates and maintains Projects and Implementations toolkit templates

What you need:

• Minimum 2 years related experience and/or training (relevant internship experience will be considered); or an equivalent combination education and experience
• Experience with project reporting tools such as Microsoft and Planview
• PC literate with a command of Microsoft Office products including Word, Excel, PowerPoint, Microsoft Timeline, and Outlook
• Ability to write detailed reports and correspondence
• Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
• Time management/balancing multiple priorities
• Problem solving, analytical, and organizational skills
• Ability to provide clear and direct communications both verbally and…