Facilities & Safety Coordinator

Facilities & Safety Coordinator

Job Category:
Operations

Position:
Facilities and Safety Coordinator

The Facilities and Safety Coordinator is an on-site, hands-on role responsible for the day-to-day security monitoring, safety compliance, and facilities operations at Monogram Health headquarters. This individual is a reliable operational backbone for the Head of Security, handling routine tasks with independence and precision so leadership can stay focused on strategic priorities.

Responsibilities:

• Identify and address safety hazards including blocked exits, spills, unsecured equipment, and unauthorized individuals; initiate corrective action or escalate as needed.
• Conduct scheduled floor checks across all floors at regular intervals, documenting observations on standardized checklists.
• Verify that emergency exits, stairwells, and egress paths are clear, properly lit, and compliant with fire and safety codes.
• Confirm secure closure and proper functioning of server rooms, sensitive storage areas, and restricted spaces.
• Monitor building integrated safety systems throughout the day; identify, document, and escalate suspicious activity, access anomalies, or safety hazards in real time.
• Retrieve and preserve footage to support incident investigations.
• Respond to security alerts, alarms, and access control notifications, coordinating with the Head of Security and local authorities as appropriate.
• Assist with employee onboarding and offboarding, including badge photos, access provisioning, and safety orientation.
• Submit, track, and close out facility and safety-related work orders in the facilities management system.
• Prioritize and triage incoming requests, coordinate contractor scheduling, ensure proper badging and escort procedures, and communicate status updates to affected employees.
• Maintain coverage of reception area during scheduled breaks, lunches, and unplanned absences, ensuring no gap in visitor management or phone coverage.
• Greet and badge all visitors, vendors, and contractors; verify identity and purpose of visit per access control protocols.
• Support coordination and documentation of fire drills, active shooter drills, and emergency evacuation exercises.
• Maintain up-to-date emergency contact lists, floor rosters, and evacuation maps.
• Prepare and track incident reports through to corrective action closure.
• Partner with Procurement to source, order, and restock safety and security supplies including PPE, first aid kits, AED batteries, fire extinguisher replacements, and surveillance consumables.
• Maintain accurate inventory, conduct monthly audits, and proactively flag low-stock or expiring items.

Position Requirements:

• Bachelor's degree or equivalent combination of education and experience.
• Minimum of two (2) years of experience in facilities coordination, physical security, or a related operations role.
• Familiarity with access control systems, security camera platforms, and facilities management software.
• Working knowledge of fire and life safety codes and OSHA workplace safety standards.
• Attention to detail and ability to document observations accurately and consistently.
• Ability to work on-site full-time and perform regular physical walkthroughs across multiple floors; occasional lifting of objects up to 30 lbs.
• Reliable, self-directed, and comfortable managing routine responsibilities independently.

Preferred:

• Experience supporting emergency drills and maintaining preparedness documentation preferred
• Prior front desk or visitor management experience preferred
• CPR/AED certification or willingness to obtain upon hire.
• Experience in a healthcare or similarly regulated environment preferred

Benefits:

• Comprehensive Benefits - Medical, dental, and vision insurance, employee assistance program, employer-paid and voluntary life insurance, disability insurance, plus health and flexible spending accounts
• Financial & Retirement Support – Competitive compensation, 401k with employer match, and financial wellness resources
• Time Off & Leave – Paid holidays, flexible vacation time/PSSL, and paid parental leave
• Wellness & Growth – Work life assistance resources, physical wellness perks, mental health support, employee referral…