Administrative Assistant Senior - Operations

Description

At Lockheed Martin Rotary and Mission Systems, we are on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

• Reports to Sikorsky Operations (Avionics, Aerostructures, & Material Logistics) and supports 3 Directors, several Senior Managers, and staff.
• Prioritizes workload, schedules, travel and maintains confidentiality of proprietary data.
• Manages a large number of telephone calls and meeting requests for 3 Directors; refers calls and manages calendars as appropriate.
• Engages courteously with visitors, callers, customers and company personnel.
• Handles high volume of travel plans and generates / processes large number of domestic and international expense reports for multiple leaders.
• Assists and coordinates managing multiple conference rooms to accommodate high level meetings across Customer Programs.
• Assists with on-site visit requests, escorting, facilitating events, and ordering office supplies.
• Fills in for other administrative assistants as needed.
• Coordinates dynamic daily schedules, maintains calendars, prepares documents, files, monitors project status, orders supplies, handles audio/video requests, hospitality and visit requests, visitor management system input, daily business reporting, and department training status.
• Prepares briefing materials, including Power Point presentations.
• Sets up and supports a variety of internal and external meetings.
• Manages an email account ensuring follow-through and timely response to time-sensitive information.
• Will occasionally adjust work schedule to accommodate early and/or late needs.

We are a leading organization committed to delivering exceptional results and exceeding customer expectations. Our team is composed of talented and dedicated professionals who prioritize continuous improvement, collaboration, and ethical business practices.

• Highly skilled and detail-oriented professional with experience in data management and analysis, particularly in an inventory management or logistics context.
• Strong foundation in IT, with experience working with tools such as SAP, Microsoft Access, SQL Server, Tableau, Box, Slack, Share Point, and Business Intelligence tools.
• Experience with Lean tools and methodologies, capable of updating and developing process flow documentation and eliminating non-value-added activities.
• Familiarity with applicable laws, regulations, and governmental procedures relative to purchasing and financial reporting activities.

• Proficiency in Microsoft Outlook, Word, Power Point, and Excel.
• Experience managing calendars & schedules.
• Experience handling a high volume of scheduling travel and reconciling expense reports.

• Proficiency with Lockheed-Martin systems such as CONCUR, PCARD, Meeting card for Lockheed Martin Travel.
• Proactive planning and prioritization of administrative requirements to anticipate needs.
• Ability to schedule and reconcile international travel plans.
• Excellent written and verbal communication skills and a team player attitude.

None

• Lockheed Martin supports a variety of alternate work schedules. Schedules range from standard 40 hours over a five–day work week to condensed schedules that provide additional time away from the office, in addition to Paid Time Off benefits.
• Schedule for this Position: 4x10 hour day, 3 days off per week.

Part‑time Remote Telework:
The employee will work part of the schedule remotely and part at a designated Lockheed Martin facility; specific weekly schedule to be discussed during hiring.

Expression of Interest:
By applying to this job, you are indicating interest in this position and may be considered for other similar opportunities.

Lockheed Martin is an equal opportunity employer. Qualified candidates will be considered without regard to legally protected characteristics.