ELC Administrative Assistant & Enrollment Coordinator

ELC Administrative Assistant & Enrollment Coordinator

Title:

ELC Administrative Assistant & Enrollment Coordinator

Location:

New Beginnings Family Academy, 184 Garden Street, Bridgeport, CT 06605

Opened in September 2002 offering grades K-3, New Beginnings Family Academy (“NBFA”) offers active and engaging learning experiences from Pre‑K through 6th grade. NBFA is a tuition‑free, public charter school proudly distinguished by social, emotional and academic learning steeped in child development best practices, an emotionally responsive model that weaves trauma‑informed practice into every classroom, and parental involvement in and outside of the classroom.

NBFA’s ELC is located at 170 Garden Street, Bridgeport, CT. NBFA is an equal‑opportunity employer that values a diverse workplace. NBFA respects, values, and celebrates the unique attributes of all stakeholders: employees, students, families, and members of its Board of Directors.

NBFA employees thrive in a collaborative environment of thoughtful self‑reflective professionals on a mission to change the life outcomes of Bridgeport youth by narrowing the nefarious achievement gap. Our mission is to provide students a meaningful, high‑quality education through experience‑based learning to develop essential social, emotional, and critical‑thinking skills to give all children a foundation to achieve their potential.

The ELC Administrative Assistant and Enrollment Coordinator must be committed to and advocate for NBFA’s mission to provide students a meaningful, high‑quality education through experience‑based learning that helps develop essential social, emotional and critical‑thinking skills. The Assistant is responsible for various support functions critical to the ongoing efficient operations of NBFA’s ELC.

• Greet and assist visitors, families, students, and staff in a positive, professional, and welcoming manner.
• Perform general office management, clerical, and administrative duties to support daily school operations.
• Prepare, process, and distribute mailings, correspondence, forms, and other office communications.
• Maintain confidential student files and records in accordance with school policies and applicable privacy requirements.
• Support front‑office arrival and dismissal procedures, including documenting tardies, early dismissals, and related student attendance updates.

• Provide administrative and clerical support to the CEO/Director and CFO, including scheduling meetings, managing calendars, preparing documents, serving as a scribe during meetings, and maintaining organized records.
• Serve as a professional point of contact for families, staff, Board members, community partners, and other stakeholders on behalf of the CEO/Director.
• Prepare, proofread, and distribute correspondence, reports, agendas, meeting materials, and other documents as assigned.
• Support the coordination of school‑wide events, meetings, professional development sessions, and special projects led by the CEO/Director.
• Maintain confidentiality when handling sensitive student, staff, family, and organizational information.
• Assist with tracking deadlines, follow‑up items, and key administrative tasks to support the CEO/Director’s daily operations and organizational priorities.
• Organize and maintain electronic and physical files to ensure timely access to important documents and records.
• Support communication between the CEO/Director’s office and internal departments to promote efficient school operations.

• Input new staff
• Input new students
• Assign students to classes
• Remove students upon withdrawal

• Update, copy, and distribute staff contact list
• Copy and distribute Staff Handbook
• Copy and distribute Student Handbook
• Create purchase orders for ELC leaders and staff

• Manage student lottery process
• Distribute enrollment materials throughout the community
• Serve as a welcoming first point of contact for prospective families by responding to inquiries, scheduling tours and information sessions, and clearly communicating next steps.
• Support families in completing…