Undergraduate Nursing - Program Assistant, First Professional Degree Prog

Program Assistant

Serves as program assistant to the Undergraduate Program Manager and Program Director. Provides administrative and clerical support to the Program Manager, Program Director, and Faculty.

Principal Duties & Responsibilities

• Supports program directors' calendar.
• Posts all syllabi and other documents as instructed to the DHCON SharePoint site.
• Distributes materials and takes minutes for meetings.
• Assists with master class schedules each semester and collaborates with College of Health Professions and registrar for room scheduling; manages requests for classroom/meeting space and special presentations.
• Arranges editing and formatting of university, college and program documents (student guide, university catalogue) under supervision of program manager.
• Tracks university required student documentation for licensure.
• Assist with other general duties as assigned.

Budget Monitoring, Tracking and Analysis

• Prepares and submits purchase requests, expense vouchers and purchase orders, and with expenses including p-card reconciliation.
• Participates in annual budget allocation and quarterly monitoring of expenses and projected expenses.

Student Services

• Maintains correspondence and records related to Academic Standards.
• Collaborates in the coordination, planning and execution of student events.
• Collaborates with and supports the program manager, program director and faculty for academic advisement, including maintenance of electronic/hard copy student files.
• Collaborates with the program manager to manage course schedules, enrollment, and waitlist.
• Tracks employment status of graduates.

Special Projects

• Completes clerical work for DHCON, including filing, mail, answering phones, and covering the dean's office (as needed).
• Assists in the coordination, planning and execution of DHCON undergrad events.
• Assist with other duties as assigned.

Knowledge, Skills, Abilities & Other Attributes

• Associate Degree required, Bachelor's Degree preferred;
• Experience in administrative support of director/chair/faculty;
• Knowledge of academic processes and/or experience with nursing or other health discipline education programs preferred;
• Ability to develop, organize and complete projects and tasks utilizing various computer applications such as Microsoft Office 365, Outlook, Word, Excel;
• Ability to learn, implement and apply internal software applications such as Colleague, Reporting Services, Day Force, eBuy, Infosilem, Office 365, and Zoom;
• Excellent customer service and communication skills;
• Excellent problem assessment, problem solving, prioritization, and judgment capabilities;
• Ability to maintain confidentiality and security procedures related to records and other information;
• Ability to self-organize within established priorities in consultation with the program manager and director.

Unusual Working Conditions

Flexible working hours to accommodate department needs.

This job posting provides an overview of the role's general nature and expected tasks. It is not meant to be a comprehensive list of all duties performed. The university reserves the right to modify or reassign job responsibilities at any time. This posting description does not constitute an employment contract, either explicit or implied.

Sacred Heart University is a space that respects and embraces differences, recognizes the unique contributions that individuals can make, and creates a community that maximizes the potential of all faculty and staff. As an equal opportunity employer, we encourage applications from qualified candidates who reflect the wider world in which we live.