Office Assistant

Introduction

Are you a clerical professional with two (2) years of general clerical experience? If so, we invite you to take this opportunity to join our team at the Connecticut Technical Education and Career System!

The State of Connecticut, Connecticut Technical Education and Career System (CTECS) is currently recruiting for three (4) full-time anticipated Office Assistant positions for the following locations:

• Bullard-Havens Technical High School in Bridgeport, CT
• Eli Whitney Technical High School in Hamden, CT
• Henry Abbott Technical High School in Danbury, CT
• J.M. Wright Technical High School in Stamford, CT

Please note:

You will be asked to specify which locations you are applying for when you submit your application.

Are you ready to make a meaningful impact while supporting the day-to-day operations of CTECS? As an Office Assistant, you will play an important role in creating an organized, welcoming, and efficient environment for students, families, visitors, and staff. From providing front-line customer service and preparing correspondence to managing calendars, processing payments, and maintaining office supplies, your work will help keep school operations running smoothly and ensure our employees have the support they need to succeed.

• Engage in a rewarding career supporting Connecticut’s technical education system;
• Assist employees and school communities so they can achieve success;
• Make a difference through meaningful public service;
• Work together in a collaborative, team-oriented environment.

If you are organized, dependable, customer-focused, and enjoy being part of a team that makes a difference, CTECS invites you to bring your skills to this rewarding opportunity!

• Full-time | 1st Shift | 40 hours per week
• Monday – Friday | 7:00 am – 3:30 pm

• View our State Employee Benefits Overview page!
• Professional growth and paid professional development opportunities.
• A healthy work-life balance to all employees!
• The State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loans forgiven after 10 years of service.  for more information.

Through exemplary trade and academic programming, CTECS prepares trade-bound students to meet the skilled workforce needs in Connecticut.

In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area.

• Typing:
  • Types a variety of materials in relation to other duties or as assigned;
  • Enters and retrieves data on computers, tablets, and other electronic equipment.
• Filing:
  • Sets up and maintains office procedures, filing and indexing systems and forms for own use.
• Correspondence:
  • Composes routine correspondence.
• Report Writing:
  • Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).
• Interpersonal:
  • Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;
  • Responds to inquiries from other work units or departments/agencies;
  • Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;
  • May lead lower level employees in carrying out assigned clerical functions.
• Processing:
  • Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;
  • Processes a variety of documents in determining routine case status;
  • Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;
  • Processes purchase…