Administrative Assistant Sr - N3

WHAT WE ARE DOING

At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

At Lockheed Martin Rotary and Mission Systems, we're on a mission to drive innovation and uphold the highest standards of business ethics. We believe that by pushing the boundaries of visionary thinking, we can achieve exceptional results. As a Lockheed Martin employee, you'll have the opportunity to make a meaningful impact while working in an environment that values integrity and excellence.

• Reports to Sikorsky Operations (Avionics, Aerostructures, & Material Logistics) and will support 3 Directors, several Senior Managers, and staff members.
• Responsible for prioritizing workload, schedules, travel and maintaining confidentiality of proprietary data.
• Must have ability to manage and screen large number of telephone calls and meeting requests for 3 Directors; referring calls and managing calendar as appropriate.
• Individual will be expected to deal courteously and visitors, callers, customers and company personnel.
• Will handle high volume of travel plans and generate/process large number of domestic and international expense reports for multiple leaders.
• Assist and coordinate with managing multiple conference rooms to accommodate high level meetings across Customer Programs.
• Will also assist with on-site visit requests, escorting, facilitating events, and ordering office supplies.
• Individual will also fill-in for other administrative assistants as needed.
• Standard administrative duties (coordinate dynamic daily schedule, maintain calendar, prepare documents, file, status projects, ordering offices supplies, audio/video request, hospitality and visit requests, visitor management system input, daily business reporting, department training status, etc.).
• Assist in preparation of briefing materials, including Power Point presentations.
• Performs a variety of secretarial and administrative duties for assigned supervisor/manager or senior staff member.
• Performs normal office functions such as setting up and maintaining alphabetical, numerical and/or subject files; interviewing callers and making proper referrals; arranging meetings and conferences; and receiving, referring, or answering mail.
• May take and transcribe dictation; uses personal computers and standard desktop software to compose reports, correspondence, and memorandums; reviews drafts and finished documents for appropriate grammatical usage; answers questions relating to office operations and established policies and procedures.
• May provide guidance and direction, as needed, to lower-level secretaries and other clerical employees.

The ideal candidate for this role will be a highly skilled and detail-oriented professional with experience in data management and analysis, particularly in an inventory management or logistics context. You will possess:

• A strong foundation in IT, with experience working with tools such as SAP, Microsoft Access, SQL Server, Tableau, Box, Slack, Share Point, and Business Intelligence tools
• Experience working with Lean tools and methodologies, with the ability to update and develop process flow documentation and eliminate non-value-added activities
• Familiarity with applicable laws, regulations, and governmental procedures relative to purchasing and financial reporting activities

When you join our team, you'll be part of a dynamic and supportive work environment…