Event Manager - Hub Halsell

DEFINITION

Responsible for the development, conduct and execution of The Hub on Halsell; performs specialized duties related to programming, marketing, public relations and promotion; and performs related work as required.

Receives administrative direction from the Director of Parks & Recreation

Exercises some staff supervision to seasonal staff and volunteers.

1. Develops and implements strategies to position “The Hub on Halsell” as a premier outdoor venue and community destination.

2. Coordinates all marketing and promotion of The Hub on Halsell; develops and maintains contacts with media sources to disseminate information to the public and ensure maximum coverage of promotional activities; prepares and presents brochures, newsletters, press releases and related public relations materials.

3. Attends scheduled events, and evaluates program fulfillment to community needs; identifies and allocates necessary resources accordingly; develops and administers new programs and funding avenues, including grants and donations.

4. Proactively identifies and cultivates new initiatives and opportunities for The Hub on Halsell to enhance the economic vitality of the downtown area.

5. Ensure that all internal and external events held in the park are conducted in compliance with insurance, health, and safety regulations, as well as follows all applicable city ordinances.

6. Assists with maintaining the park in a clean, safe working condition.

7. Develops and maintains data systems to track the progress and viability of the park.

8. Work with Main Street Manager to promote the Main Street Program through the park.

9. Receives and screens telephone calls and visitors; provides information to City personnel and members of the general public, in person or by telephone; works on a regular basis with other City employees, the public, and varied groups and their representatives.

10. Responsible for the operation of the East Side Cemetery, including assistance with the purchasing and locating of plots; record keeping; and liaison to funeral homes.

11. Assist Director of Parks and Recreation and other staff with other responsibilities, possibly including but not limited to:
Aquatics Operations, Special Event Committee; and Other Programming and Special Events;

12. Attend City Staff Meeting and City Council Meetings, as needed.

13. Work nights and weekends is expected.

14. Some travel out of county with overnight stays may be required.

15. Attends work regularly as scheduled.

13. Performs other duties as required.

Expected Work Schedule would be Tuesday – Saturday.

Knowledge of:

Event Operations and Logistics

Modern office procedures, methods and computer software and hardware.

Business letter and report writing.

Customer relations techniques.

Methods of research, program analysis and report preparation.

Basic principles and procedures of record keeping and filing.

English usage, spelling, grammar and punctuation.

Computer applications as they relate to areas assigned.

Video and Audio Operations preferred.

Skills:

Inclined to accuracy, efficiency and courtesy toward the public and other city employees.

Communicate clearly and concisely, both orally and in writing.

Must have strong analytical, organizational, interpersonal skills and computer skills.

Present good interpersonal and communication skills.

Ability to:

Perform responsible and difficult administrative work involving the use of independent judgment and personal initiative.

Provide administrative assistance in support of assigned City programs.

Handle public inquiries with tact and accuracy.

Maintain the confidentiality of sensitive…