Transportation Administrative Assistant - Marion

Disclaimer-this position will be considered classified-exempt and “at will.”

The Transportation Administrative Assistant will report to the Marion County Headquarters. This position performs full-performance level work in multiple-step clerical tasks calling for interpretation and application of office procedures, rules and regulations. Tasks may include posting information to logs or ledgers and checking for completeness, typing a variety of documents, and calculating benefits. Performs related work as required.

Pay Grade 8

• Posts information such as payroll, materials used or equipment rental to a log or ledger, may be required to check for completeness, performs basic arithmetic calculations (addition, subtraction, division or multiplication), corrects errors if the answer is readily available or easily determined
• Maintains, processes, sorts and files documents numerically, alphabetically or according to other predetermined classification criteria, reviews files for data and collects information or statistics such as materials used or attendance information
• Answers telephone, screens calls, takes messages and complaints, gives general information to callers when possible and specific information whenever possible
• Receives, sorts and distributes incoming and outgoing mail
• Operates office equipment such as adding machine, calculator, copying machine or other machines requiring no special previous training
• Types a variety of documents from verbal instruction, written, or voice recorded dictation
• Collects, receipts, counts and deposits money
• Calculates benefits, etc., using basic mathematics such as addition, subtraction, multiplication, division, and percentages
• Posts records of transactions, attendance, etc., and writes reports
• May compile records and reports for supervisor
• May operate a VDT (Visual Terminal Display) using a set of standard commands, screens, menus and help instructions to enter, access and utilize software to maintain data and run routine reports.
• Travel may be required; therefore, a valid driver’s license is required.

• Knowledge of office procedures and methods
• Knowledge of business English, spelling and arithmetic
• Ability to operate the common types of office equipment related to the job
• Ability to understand and follow oral and written instructions

• Graduation from a standard high school or the equivalent.

• No prior experience required. This is the entry level classification in this series.