Administrative Services Manager

Nature of Work

Are you looking for the next step in your career as a leader in financial services? Join us at the Bureau for Family Assistance (BFA) as the Director of Accounting Services in our Finance Division, where your leadership directly supports our team in managing essential accounting and payment processing functions for the delivery of critical economic assistance services. At the Bureau for Family Assistance, we value our team members and invest in their growth.

We offer on-the-job training, regular performance feedback, and ongoing professional development to support long-term career growth in the finance field. Employees also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more!

Are you looking for the next step in your career as a leader in financial services? Join us at the Bureau for Family Assistance (BFA) as the Director of Accounting Services in our Finance Division, where your leadership directly supports our team in managing essential accounting and payment processing functions for the delivery of critical economic assistance services. At the Bureau for Family Assistance, we value our team members and invest in their growth.

We offer on-the-job training, regular performance feedback, and ongoing professional development to support long-term career growth in the finance field. Employees also receive a full benefits package that includes 12 paid holidays, tuition reimbursement, paid vacation and sick leave, medical and life insurance, retirement plans, and much more!

The Director of Accounting Services plays a crucial role in operationalizing the mission of the Bureau through daily oversight of accounts payable and accounts receivable processing, employee travel reimbursements, P-card reconciliations, and oversight of the Accounting Services team. This role will establish the predictable and efficient continuity of operations within the unit, ensure compliance with established guidelines, and support the financial functions of the Bureau.

In this role, the duties of the Director of Accounting Services will include:

• Providing comprehensive, statewide oversight of accounts payable and accounts receivable functions within state financial systems (including wvOASIS and PATH).
• Reviewing and auditing payment entries, travel reimbursement requests, P-card transactions, refunds, and field transactions for accuracy and regulatory compliance.
• Managing routine financial workflows including county office deposits, grant refund payments, as well as invoicing and payment processing.
• Assisting with the annual GAAP year-end reporting process and monitoring financial compliance for section Memorandums of Understanding (MOUs).
• Directing unit operations, including personnel duties such as: approving leave and timecards, assigning workloads, conducting employee performance appraisals (EPAs), providing staff training, and overseeing the hiring process for vacancies within the unit.
• Developing, updating, and maintaining Standard Operating Procedures (SOPs) for the accounting unit to maintain stable operational workflows.
• Coordinating the Bureau's participation in the annual single audit by assigning payment sample requests to staff, gathering backup documentation, and monitoring progress to meet audit deadlines.
• Serving as a liaison and point of contact for internal and external inquiries regarding payment processing for the Bureau.

Training: Graduation from a regionally accredited college or university with a degree in the area of assignment.

Substitution: Experience as described below may substitute for the training requirement on a year-for-year basis.

Experience: Four years of full-time or equivalent part-time paid administrative or supervisory experience in the area of assignment.

Special Requirement: A valid driver's license may be required.