Executive Administrative Assistant- Marketing

Executive Administrative Assistant
- Marketing

At Nestlé Health Science, we believe that nutrition, science, and wellness must merge, not collide. Here, we embrace the intrinsic connections of these three pillars, harnessing their collective strength to empower healthier lives.

Join us to innovate for impact and reimagine the future of health and nutrition for patients and consumers.

Position Summary:

The Executive Admin reports to the VP Head of Global Consumer Engagement & Experience, and provides proactive, high-quality administrative support for VP Head of Insights & Analytics, and VP Head of Brand Portfolio as well. This role is responsible for managing complex schedules, coordinating meetings and travel, preparing materials and communications, handling confidential information with discretion, and ensuring seamless coordination of leadership priorities across internal and external stakeholders.

This position will be either a remote or hybrid role based on the selected candidate’s geographic location. Strong preference for candidates located within a commutable distance to the Bridgewater, NJ headquarters.

Responsibilities:

• Manage complex calendars, appointments, and scheduling priorities for multiple members of the Holistic Health Leadership Team
• Coordinate internal and external meetings, including agendas, logistics, materials, room setup, and follow-up actions
• Arrange and manage detailed travel itineraries, accommodations, transportation, and expense documentation for leadership team travel
• Prepare, edit, and organize presentations, reports, correspondence, and other leadership materials with accuracy and professionalism
• Monitor and help prioritize incoming requests, communications, and issues to support efficient decision-making and time management across supported leaders
• Serve as a liaison with senior leaders, team members, and external partners while maintaining professionalism and confidentiality
• Track action items, deadlines, and follow-ups to help ensure timely execution of leadership priorities
• Support meeting preparation through document gathering, briefing materials, note coordination, and post-meeting follow-up
• Handle confidential information and sensitive matters with a high degree of discretion, judgment, and integrity
• Continuously improve administrative processes, organization systems, and leadership support practices to enhance efficiency
• Assist with other duties as business needs arise across the Holistic Health Leadership Team

Requirements:

• High school diploma or equivalent required; advanced degree strongly preferred
• 5+ years of executive or senior administrative support experience required, preferably supporting multiple leaders at the C-suite level
• Experience managing complex calendars, meetings, travel, and confidential information in a fast-paced environment required
• Experience coordinating across cross-functional teams and balancing multiple priorities strongly preferred
• Proficiency with Microsoft Office and virtual meeting tools
• Experience with Concur Online Travel & Expenses as well as SAP a plus!
• Travel : 10-15%

Skills:

• Exceptional organization, prioritization, and time management skills
• Strong written and verbal communication skills
• High degree of professionalism, discretion, and sound judgment
• Ability to anticipate needs, manage competing priorities, and solve problems proactively
• Ability to support multiple leaders with accuracy, flexibility, and composure

The approximate pay range for this position is $90,000- $110,000 base. Please note that the pay range provided is a good faith estimate for the position at the time of posting. Final compensation may vary based on factors including but not limited to knowledge, skills, and abilities as well as geographic location.

Nestle offers performance-based incentives and a competitive total rewards package, which includes a 401k with company match, healthcare coverage and a broad range of other benefits. Incentives and/or benefits packages may vary depending on the position.

It is our business imperative to remain a very inclusive workplace.
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