Senior Administrative Assistant

Company Overview

Cosette Pharmaceuticals, Inc. is a US-based, fully integrated pharmaceutical company with capabilities in product development, manufacturing, and commercial operations. It has a fast-growing portfolio of branded pharmaceuticals in cardiology, women's health, and migraine markets and a long history of manufacturing complex dosage forms. The company operates corporate and manufacturing facilities in New Jersey and North Carolina and has more than 300 employees.

Senior Administrative Assistant

The Senior Administrative Assistant serves as a key member of the Executive support team and functions as the primary administrative partner to the General Counsel and two Senior Vice Presidents. The role also serves as the secondary executive support resource for the CEO’s office, providing coverage and continuity in the absence of the Executive Assistant to the CEO. This highly visible, trusted position requires sound judgment, discretion, and the ability to operate independently in a fast‑paced pharmaceutical executive environment.

• Provide high‑level administrative support to the General Counsel and two SVPs, including complex calendar management, meeting coordination, and preparation of materials.
• Serve as backup support to the CEO and CFO as needed, ensuring continuity of coverage and seamless execution during periods of absence or high volume.
• Coordinate domestic travel arrangements and prepare executive expense reports in compliance with company policies.
• Prepare and format meeting materials, presentations, and executive correspondence using Microsoft Word, Excel, PowerPoint, and internal systems.
• Act as a close partner to the Executive Assistant to the CEO, supporting broader executive office operations and stepping in as needed.
• Anticipate executive needs, proactively identify potential scheduling or priority conflicts, and propose solutions.
• Interface effectively with internal stakeholders, HR, Legal, Finance, and external partners with professionalism and discretion.
• Handle highly sensitive and confidential information with the utmost integrity.
• Exercise sound judgment in decision‑making and escalation, particularly when supporting the CEO’s office.

• 5+ years of experience supporting senior executives; pharmaceutical or life sciences experience strongly preferred.
• Demonstrated experience supporting multiple senior leaders simultaneously in a complex organization.
• Exceptional written and verbal communication skills with a polished executive presence.
• Strong organizational skills with the ability to manage shifting priorities and deadlines.
• Advanced proficiency in Microsoft Office, particularly Outlook calendar management.
• Experience with Oracle iExpense (or similar expense platforms) preferred.
• Comfort using AI‑enabled tools to improve productivity and workflow efficiency.
• Bachelor’s degree preferred.

The expected annual base salary for this Bridgewater, NJ based position is $60,000 - $82,000. The employee may be eligible for a discretionary bonus.

Eligible applicants may receive medical, dental, vision, life insurance, short‑term and long‑term disability, 401(k) match, flexible spending accounts, health savings account, employee assistance program, tuition reimbursement, parental leave, wellness program, paid time off, volunteer time, and holidays.

This role follows a hybrid work schedule, requiring three (3) onsite days per week at our Bridgewater, NJ office.

All employees of Cosette Pharmaceuticals, Inc. enjoy equal employment opportunity. The company prohibits discrimination of any kind and is committed to ensuring that all employment decisions are in accordance with these principles.