Senior Administrative Assistant

Company Overview

Brother is a leading provider of home and office equipment, sewing and crafting products, and industrial solutions. With a legacy spanning over 115 years, our brand is renowned for producing award-winning printers, sewing machines, P-touch labelers, and more. Brother International Corporation (BIC) was established in 1954, marking over 70 years of operations in the United States. Our Americas headquarters is located in Bridgewater, New Jersey.

BIC is a wholly owned subsidiary of Brother Industries Limited (BIL), founded in 1908 in Nagoya, Japan, and operates in more than 30 countries worldwide. Brother’s Americas presence includes subsidiaries in Canada, Mexico, Brazil, Argentina, Chile, and Peru.

Brother has consistently been recognized as a best place to work, reflecting our commitment to fostering a workplace culture aligned with our core values of being inclusive, collaborative, customer‑centric, and socially responsible. We value work‑life balance and flexibility, and have introduced policies such as a hybrid office schedule, casual dress code, and flexible Fridays, allowing dedicated focus time or an earlier start to the weekend, year‑round.

Our commitment to employee growth and development is demonstrated through facilitated courses, certificate programs, and investment in resources that enable self‑paced learning.

The Senior Administrative Assistant delivers high‑level support to executives and the department by managing calendars, coordinating meetings and travel, overseeing expense processing, and maintaining financial record‑keeping to ensure seamless daily operations through strong organization, proactive communication, and efficient execution of administrative and operational tasks.

• Assist department executive, leadership, and staff with planning special functions, visitors, and departmental events
• Arrange domestic and international travel, including itineraries and expense reporting
• Complete requested expense reports for facility‑related departments
• Develop and maintain work instructions for repeatable departmental tasks
• Receive and distribute mail to department stakeholders
• Order office supplies for the facility departments
• Aide in arranging and organizing facility events
• Complete special reporting or presentation needs for department stakeholders
• Support front desk and reception functions as needed
• Maintain distribution lists, reserve conference rooms, and plan Latin American regional meetings (corporate planning support)
• Manage expatriate processes, including travel support on entry to the US, ESL setup, and mail distribution

• Assist with maintaining accurate financial records based on accounting standards
• Support end‑of‑month department financial requirements
• Issue purchase orders and process vendor invoices
• Assist with collecting payments
• Reconcile invoices with time cards, vendor hours, and P&L
• Handle purchasing needs for the entire department
• Obtain necessary approvals and create requisitions

• Create purchase orders and perform goods receipts
• Help control facility costs
• Assist with tracking monthly facility expense reporting and future forecast spend communications

Education

• High School Diploma (or G.E.D.)
• Associate's Degree in Business or related field - Preferred

Experience

• 5+ years as an administrative assistant or in office work supporting one or more senior executives, managing complex domestic and international travel
• 5+ years with administrative and business operations systems, including travel coordination platforms, invoice processing tools, expense management software, and related workflow applications

Software/Technical Skills

• Knowledge of procurement systems (SAP, Zycus, or similar platforms)
• Knowledge of Travel and Expense Management Systems

Other Skills/Knowledge/Abilities

• Strong written and verbal communication and presentation skills
• Ability to build relationships with internal and external stakeholders
• Strong organizational and time management skills
• Problem‑solving and critical thinking with attention to…