Administrative Coordinator

Administrative Coordinator
- Contract
- Bridgewater, NJ

Join a growing immuno‑oncology organization where your coordination expertise will play a key role in connecting investors, analysts, and senior executives.

Proclinical is seeking an Administrative Coordinator to support investor relations and executive coordination efforts within the immuno‑oncology and pharmaceutical industry.

The successful candidate will focus on organizing and managing communication, scheduling, and administrative tasks to ensure seamless operations.

• Coordinate outreach to analysts and key investors for meetings surrounding earnings and business updates.
• Schedule and track all meetings between investors, analysts, and company personnel.
• Upload meeting notes to the customer relationship management (CRM) system promptly.
• Monitor the investor relations shared inbox, addressing meeting requests, vendor outreach, and junk mail.
• Manage the investor relations calendar, ensuring alignment with administrative teams supporting the CEO and CFO.
• Collaborate with executive support teams to schedule earnings calls, company events, and preparation meetings, ensuring appropriate participants are invited and resources are reserved.

• Strong organizational and time‑management skills.
• Proficiency in using CRM systems and managing shared inboxes.
• Excellent communication and coordination abilities.
• Experience in scheduling and supporting executive‑level meetings and events.
• Attention to detail and ability to manage multiple priorities effectively.