Administrative Assistant

Coneco Engineers & Scientists, Inc. is seeking a highly organized, proactive, and technology-savvy Administrative Assistant to provide administrative and operational support across our organization.

This is a cross-functional position that will work closely with our Operations Manager, HR Manager, department Principals, Project Managers, and other team members to support the day-to-day needs of a busy environmental and engineering consulting firm.

This is not a traditional front-desk administrative position. We are looking for someone who enjoys being involved in multiple areas of an organization, is comfortable learning new systems and processes, and can confidently manage competing priorities. The Administrative Assistant will serve as a dependable resource across departments, helping keep schedules, information, systems, supplies, projects, and administrative processes organized and moving forward.

• Provide day-to-day administrative support to the Operations Manager, HR Manager, department Principals, Project Managers, and other staff as needed
• Assist with general office organization and recurring administrative responsibilities across departments
• Maintain organized electronic files, records, spreadsheets, trackers, templates, and shared resources
• Prepare, format, update, and organize documents, reports, spreadsheets, correspondence, and other business materials
• Coordinate meetings, schedules, internal communications, and other administrative activities
• Assist with ordering and maintaining office supplies and materials
• Help identify administrative needs and follow assigned tasks through to completion
• Serve as a flexible administrative resource when additional support is needed within a department
• Provide occasional backup coverage for the reception/front desk, including answering and directing incoming calls, greeting visitors, receiving deliveries, and assisting with general reception responsibilities as needed

• Assist the Operations Manager with day-to-day operational activities and coordination
• Assist with scheduling, organizing, maintaining, and communicating ER schedules and related staffing information
• Monitor schedules for changes, conflicts, or missing information and communicate updates to the appropriate team members
• Maintain operational trackers, calendars, schedules, and shared resources
• Assist with coordinating company logistics and other operational needs
• Support the organization and management of company equipment, materials, and resources

• Organize and maintain laboratory inventory and associated records
• Monitor inventory levels and assist with coordinating the replenishment of supplies and materials
• Maintain accurate inventory lists and tracking systems
• Help ensure laboratory materials and supplies are properly organized, documented, and readily accessible to staff

• Serve as a backup for new project setup and other project administration functions
• Assist with entering and maintaining project information within Deltek Vantagepoint
• Support Project Managers and department staff with administrative project needs
• Assist with maintaining project documentation, work order information, purchase orders, and other project-related records
• Help ensure project information is complete, accurate, and appropriately organized
• Provide backup administrative support for project coordination processes as needed

• Assist with developing, documenting, and maintaining Standard Operating Procedures (SOPs) for recurring administrative and operational processes
• Work with managers and department leaders to document workflows and establish consistent administrative procedures
• Maintain organized SOPs, templates, forms, checklists, and process documentation within Microsoft SharePoint and other shared company resources
• Identify opportunities to streamline administrative processes and improve organization, consistency, and efficiency
• Assist with implementing new administrative processes, systems, and technology as the company's needs evolve

• Provide…