Administrative Assistant , Wellness Center

Administrative Assistant I, Wellness Center

Title Administrative Assistant I, Wellness Center

Department Summary

The Wellness Center offers a range of vital services and support to help students achieve physical and emotional wellness. Whether they need physical or mental health advice, assistance in a crisis, tips for managing stress or care for a specific illness or condition our helpful and experienced staff members are here to serve. Bridgewater State University is an inclusive community dedicated to the lifelong success of all students, focused on the continuous improvement of its people, and responsible for leading innovation that benefits southeastern Massachusetts, the commonwealth, and the world.

Bridgewater’s accessible environment of teaching and learning stimulates critical thinking, pursuit of new knowledge, and deeper understanding, the cultivation of meaningful and diverse interpersonal relationships, and fostering an appreciation for global engagement, all aimed at transforming lives and improving the human condition.

Our commitment to diversity, equity, and inclusion is reflected in our institutional values
, which ensure that all students are supported and succeed.

Position Summary

The Administrative Assistants of the Wellness Center serve as the first point of contact for all students seeking services. The admin team prioritize customer service and active listening skills to assess the needs of our students, many of whom have not interacted with the health care system on their own. This efficient and effective team is the key to our highly successful office culture.

(Full-time, AFSCME position) TOUR OF DUTY : 8:45 a.m. to 5:00 p.m. Monday – Friday (with Saturday and Sunday as days off). (Subject to Change) This is a non-essential position. This is a Full-time, 12 month, AFSCME unit position and is subject to the terms of that union agreement. We are committed to creating a community that fosters equity of experience and opportunity, and ensures that students, faculty, and staff of all backgrounds feel safe, welcome, and included.

We are looking for equity-minded applicants who demonstrate a sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds present in our community.

1. Support the Assistant Director of the Wellness Center with budget management; prepare online purchase orders, and monitor the status of purchases, deliveries and payments.

2. Provide detailed coordination of special events coordinated by the office; reserve rooms, order food, reserve parking, arrange for signage, create invitations, flyers and nametags, maintain RSVP spreadsheets, prepare certificates, and other essential details as needed. Also, exercise independent judgment to solve problems with assigned events as they arise.

3. Maintain records of all events and programs managed by the Wellness Center for Annual report.

4. Create and manage departmental databases to support the operations of the Wellness Center.

5. Stay current on topics related to diversity, equity, inclusion and belonging and assist in creating a welcoming and inclusive environment.

6. Assist in training and support for all student employees and interns within the Wellness Center. Monitor time reporting and assist in the delivery of high quality co-curricular programming for all students and interns.

7. Maintain awareness of all Community Health and Prevention databases, policies and procedures to assist CHP team as needed.

8. Maintain oversight for international and medically complex student immunization and treatment issues. Coordinate exemption processes for students with medical or religious barriers to completion of Massachusetts requirements.

9. Perform other duties and projects as assigned.

State Job Specifications are available in the Human Resources Office or on the Human Resources website —
(Use the "Apply for this Job" box below)./

Required Qualifications

• Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration or business management, the major duties…