Facilities & Mailroom Coordinator

CRES Coordinator Syneos Health is a leading fully-integrated life sciences services organization built to accelerate customer success. We partner with innovators at every point across the drug development and commercialization continuum, helping them navigate complexity, anticipate change and accelerate progress.

Every day we perform better because of how we work together, as one team, each the best at what we do. We bring together talented experts across a broad spectrum of business critical corporate functions. Every role plays an essential part in enabling our customers to achieve their goals. Our teams are agile, collaborative, and committed to delivering—for each other, for our customers, and ultimately for the people who rely on the services we support.

Discover what your 25,000 future colleagues already know:

Why Syneos Health
• We are passionate about developing our people, through career development and progression; supportive and engaged line management; technical and therapeutic area training; peer recognition and total rewards program.
• We are committed to building an inclusive culture – where you can authentically be yourself. Central to this is our purpose – Driven to Deliver – which captures the passion of our colleagues to show up each day and shape solutions that have the ability to dramatically impact someone’s life.
• We are continuously building the company we all want to work for and our customers want to work with. Why? Because we know that when we bring together smart colleagues from across the world, we can shape the future of healthcare, driving impact for customers and defining the pace of patient progress.

Job Responsibilities

Job Summary Highly organized, proactive, and detail-oriented professional responsible for managing daily office and facility operations. This role ensures a safe, efficient, and well-maintained workplace by coordinating maintenance, vendor services, and employee-facing support activities, including visitor management and onboarding.

Key Responsibilities Facility Operations Manage general office maintenance, including coordinating repairs and addressing facility and equipment-related issues (e.g., multifunction devices, office supplies, water fountains, coffee machines)
Maintain accurate records of maintenance activities, vendor contracts, and compliance documentation

Conduct regular facility inspections to identify maintenance needs and potential safety hazards

Maintain preventive maintenance schedules for office equipment and systems, ensuring timely completion

Coordinate with vendors for janitorial, pest control, waste removal, and other facility services

Serve as the primary office contact for vendor services (e.g., utilities, coffee service, vending, logistics, office supplies, mail distribution, and document shredding), ensuring cost-effective solutions and recommending alternatives as appropriate

Support space planning initiatives, including coordinating office moves, furniture arrangements, and equipment setup

Maintain up-to-date seating charts and floor plans; monitor space utilization and provide updates to Corporate Services and site leadership

Coordinate procurement, installation, and maintenance of furniture and systems in accordance with company standards

Manage inventory of office consumables (e.g., shipping and stationery supplies, pantry items), ensuring appropriate stock levels

Oversee selection, placement, and maintenance of interior plants

Manage incoming and outgoing mail processes and coordinate distribution services efficiently

Workplace Experience & Reception Serve as the primary reception contact, including greeting visitors, supporting meetings, and directing inquiries to appropriate personnel

Support employee engagement…