Executive Assistant, Global Clinical Development & Patient Advocacy

Executive Assistant, Global Clinical Development & Patient Advocacy What You'll Do:

• Manage multiple calendars; schedule meetings; make travel arrangements
• Prepare expense reports; take notes; summarize meetings
• Administer Team Channels (upload/update files; keep stakeholders informed)
• Coordinate Purchase Orders, statements of work, and invoice tracking; follow Procure to Pay process
• Identify needs/gaps and propose improvements
• Ensure attention to detail and timely follow-up on assigned tasks
• Coordinate invites, logistics, and execution of Townhalls and team engagement events
• Support department projects and initiatives
• Develop, format, proofread, and maintain Excel, Word, and PowerPoint materials
• Coordinate with Legal and Compliance on Expert Service Agreements and other contracts
• Independently coordinate team meetings (logistics, food, travel, and arrangements)
• Set up/maintain files and general correspondence

• High school diploma (Bachelor's degree preferred)
• 5+ years Executive Assistant experience (preferably supporting senior leaders in Pharmaceutical/Biotech)

• Experience supporting multiple executives
• Discretion with confidential/sensitive matters
• Ability to manage multiple projects and shift priorities quickly
• Professional etiquette; ability to excel in a fast-paced environment
• Excellent calendar management and communication skills
• Strong organization and attention to detail
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)

• Hybrid;
  Bridgewater, NJ (remote most of the time; in-person collaboration as needed)

• Minimal travel