Events Coordinator

Location

Bridgewater, New Jersey

• Assist in tracking Events revenue.
• Finalize and distribute Banquet Event Orders (BEOs) for all events within the 10-day forecast to internal departments (Group Billing).
• Distribute Daily Events reports to ensure effective communication across departments.
• Answer phones and route Events sales inquiries to the appropriate Sales Manager.
• Create and communicate event resumes for small group bookings.
• Ensure that reader boards are updated daily with current event space information.
• Maintain the Group Transportation Log and communicate with carriers.
• Process Marriott Bonvoy Points and eBonus Points and produce breakfast and dinner vouchers as well as menu cards.
• Assist the Events team with promotional mailings, file maintenance, and organizing sales materials.
• Follow up on special banquet event arrangements from Director to ensure compliance.
• Maintain regular attendance, be consistently on time, and observe prescribed work, break and meal periods in compliance with standards.
• Maintain high standards of personal appearance and grooming, which include compliance with the dress code.
• Perform any other duties as requested by supervisor.

• Experience with Marriott FSPMS is required.
• Additional experience with CI/TY is required.
• Strong knowledge of Microsoft Excel is preferred.
• Must be detail oriented with a focus on accuracy, timeliness and thoroughness.

Quality of Work – Demonstrates accuracy and thoroughness, monitors own work to ensure quality, and provides the best possible service to clients and customers.

Productivity – Meets or exceeds productivity standards, producing adequate volume of work efficiently in a specific time.

Customer Service Skills – Responds to requests for service and assistance, demonstrates the desire and ability to provide high quality service to both internal and external customers, solicits customer feedback to improve service.

Initiative – Asks for and offers help when needed, includes appropriate people in decision-making.

Accountability – Takes responsibility for own actions, performs work with little or no supervision, works independently, and is reliable regarding task completion and follow up.

• High school diploma or general education degree (GED); and/or experience in a hotel or a related field preferred.
• At least 2 to 3 years of progressive experience in a hotel or related field preferred.
• College coursework in a related field helpful.

• Ability to read and comprehend simple instructions, short correspondence, and memos.
• Ability to write simple correspondence.
• Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
• Ability to interpret and perform basic math functions.
• Must be able to work with and understand financial information and data.
• Computer knowledge required.
• Excellent knowledge of MS Office programs required.

Indoor work environment – 5 days a week onsite. Minimal to moderate noise levels consistent with hotel environment.

Flexible and long hours sometimes required. Sedentary work – exerting up to 10 pounds of force occasionally, and/or negligible amounts of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Equal Employment Opportunity:
Stonebridge is committed to equal employment opportunities. We do not discriminate based on race, color, religion, sex, pregnancy, national origin, ancestry, age, marital status, sexual orientation, veteran status, physical or mental disability, or medical condition. All aspects of employment, including recruitment, hiring, advancement, compensation, benefits, training, promotion, transfer, discipline, layoff, recall, and termination, will be conducted without discrimination. Reasonable accommodations will be made for disabled team members.

• Medical
• Dental
• Vision
• PTO
• 401(k) matching
• Wellness support
• Life and disability coverage
• Savings accounts
• Tuition aid
• Travel and lodging perks