Administrative Coordinator

Description

We are seeking an Administrative Coordinator to support document preparation and records management. In this role, you will help convert and organize files, maintain document libraries, and ensure records remain accurate, accessible, and well-organized. The ideal candidate has strong attention to detail, excellent organizational skills, and proficiency with Microsoft Office applications.

Responsibilities:

- Convert source files into Microsoft Word, PowerPoint, and PDF formats.

- Review documents to ensure formatting, layout, graphics, and content remain accurate and consistent.

- Correct formatting issues and prepare finalized documents for distribution and storage.

- Organize and maintain documents using established naming conventions and filing procedures.

- Update tracking logs to monitor project progress, document status, and outstanding tasks.

- Ensure records are properly stored, searchable, and easily accessible.

- Maintain document inventories and support ongoing records management activities.

- Assist with general administrative and document control functions as needed.

Requirements - Experience handling document organization and file maintenance in an administrative or coordination role.

- Proficiency with Microsoft Excel, including maintaining trackers and monitoring workflow progress.

- Working knowledge of Microsoft Word and PowerPoint for document editing and formatting.

- Ability to identify and correct layout, font, image, and spacing issues with strong attention to detail.

- Familiarity with structured file naming practices and electronic document storage systems such as SharePoint.

- Strong organizational skills with the ability to manage multiple files and priorities accurately.

- Clear communication skills and a dependable approach to completing assigned administrative tasks. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ()  and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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