Senior Administrative Assistant

Company Overview

Brother is a leading provider of home and office equipment, sewing and crafting products, and industrial solutions. With a legacy spanning over 115 years, our brand is renowned for producing award-winning printers, sewing machines, P-touch labelers, and more. Brother International Corporation (BIC) was established in 1954, marking over 70 years of operations in the United States. Our Americas headquarters is located in Bridgewater, New Jersey.

BIC is a wholly owned subsidiary of Brother Industries Limited (BIL), which was founded in 1908 in Nagoya, Japan, and operates in more than 30 countries worldwide. Brother’s Americas presence includes subsidiaries in Canada, Mexico, Brazil, Argentina, Chile, and Peru.
Why Work at Brother?

Brother has consistently been recognized as a best place to work, reflecting our commitment to fostering a workplace culture aligned with our core values of being inclusive, collaborative, customer-centric, and socially responsible. We value work-life balance and flexibility, and as a result have introduced policies such as our hybrid office schedule, casual dress code, and flexible Fridays, which allow us to wrap up meetings for dedicated focus time or to start our weekends sooner, year-round.

Our commitment to employee growth and development is demonstrated through our offering of facilitated courses and certificate programs and our investment in resources that enable self-paced learning.
Role Overview

The Senior Administrative Assistant delivers high-level support to executives and the department by managing calendars, coordinating meetings and travel, and overseeing expense processing and financial record-keeping. This role ensures seamless daily operations through strong organization, proactive communication, and efficient execution of administrative and operational tasks.

Administrative Support

• • Assist department executive, leadership, and staff with planning of special functions, visitors, and other departmental events
  • Arrange domestic and international travel, including itineraries and expense reporting
  • Complete requested expense reports for facility-related departments
  • Develop and maintain work instructions for repeatable tasks within the department
  • Receive and distribute mail to department stakeholders
  • Order office supplies for the facility departments
  • Aide in arranging/organizing facility events
  • Complete any special reporting or presentation needs for department stakeholders
  • Support front desk and reception functions as needed
  • Corporate Planning Support – maintain distribution lists, reserve conference rooms, and plan Lat Am regional meetings
  • Manage the expatriate process, including travel support upon entry to the US entry, ESL set up, and mail distribution

Financial, Accounting, and Purchasing

• • Assist with maintaining financial records and ensuring accuracy based on accounting standards
  • Assist and perform end of the month department financial requirements
  • Issue purchase orders and process vendor invoices
  • Assist with collecting payments
  • Assist with the reconciliation of invoices with time cards, vendor hours with invoices, and P&L
  • Handle purchasing needs for the entire department
  • Obtain necessary approvals and create requisitions

Budget and Purchasing

• • Create Purchase Orders and perform Goods Receipts
  • Help control facility costs
  • Assist with tracking monthly facilities expense reporting, and future forecast spend communications

Education

• • High School Diploma (or G.E.D.)
  • Associate's Degree in Business or related field - Preferred

Experience

• • 5+ years of experience working as an administrative assistant or performing office work, supporting one or more senior executives, and managing the complexities of domestic and international travel
  • 5+ years of experience with administrative and business operations systems, including travel coordination platforms, invoice processing tools, expense management software, and related workflow applications

Software/Technical Skills

• • Knowledge of procurement systems (SAP, Zycus, or similar platforms)
  • Knowledge of Travel and Expense Management Systems

Other Skills/Knowledge/Abilities

• • Strong communication…