Election Specialist - Election Specialist II

What Success Looks Like In This Job

The Clerk & Recorder's Office exists to support and educate our community through prioritizing trust, inclusion, accuracy and continuous improvement.

The Department has elected to consider a range of experience for this vacancy, and a candidate’s qualifications will determine the level at which they are hired.

This role is an entry‑level position in Elections. This position may assist in recruiting and maintaining temporary election workers, ballot processing areas including Agilis, Signature Verification, Ballot Prep and Health Care Facility (HCF) program and VSPC. Assists with Data entry including registering voters, updating voter records, performing voter record maintenance, and providing information regarding voting and voter registration. This position requires attention to detail, a professional demeanor, and the ability to maintain confidentiality.

• May assist with all aspects of the ballot processing programs.
• May assist with the Health Care Facilities program.
• May assist with Voter Service and Polling Centers
• Ability to acquire and maintain technical working knowledge of relevant federal and state laws, Secretary of State rules, regulations, policies, standards, and/or procedures.
• Registers eligible voters in Adams County
• Processes mail, voter correspondence, notices, and voter registration forms
• Provides program support to manager in assigned area
• Cross‑trains on additional processes and technology to provide redundancy support for additional roles
• Assists with office related tasks as necessary or as instructed.
• Maintain positive professional relationships with vendors and business partners.
• Maintains basic level of training, certification, and education relating to election administration.
• Provides assistance in other areas of the Clerk and Recorder's Office as needed.
• Performs other related duties as required.

This mid‑level position consistently meets or exceeds the expectations of an Election Specialist I, demonstrating attention to detail, a professional demeanor, and the ability to maintain confidentiality. It provides information regarding voting and voter registration through phone and digital communication and assists in voter merge, processing notices, mail, answering the phone, online communication as well as election‑specific tasks surrounding UOCAVA and Health Care Facilities.

The role utilizes reference materials such as Title 1 or the Secretary of State rule to obtain information and apply that information properly.

• Registers eligible voters in Adams County
• Processing mail, voter correspondence, notices, and voter registration forms
• Completes monthly list maintenance
• Maintain confidentiality of personally identifiable information within protected documents per Colorado statute
• Utilizes knowledge of election regulations and procedures or refers to statutes in order to disseminate information. May interpret broad policies to fit specific problems.
• Provide outstanding customer service in person, over the phone, and online communication
• Creates, revises, and maintains standard operating procedures
• Provides program support to manager in assigned area.
• Assists in the training of new Election Specialist I and temporary staff.
• Complete secretary of state required training. Assist with voter merge.
• Responsible for processing and maintaining UOCAVA registrations.
• Assist with Health Care Facility program.
• Provides assistance in other areas of the Clerk and Recorder's Office as needed
• Cross‑trains on additional processes and technology to provide redundancy support for additional roles
• Performs other duties as required.

• General knowledge of election administration processes and procedures.
• Knowledge of data entry and ability to accurately meet data entry standards.
• Basic computer skills, including Excel, Word, Outlook, etc.
• Ability to easily adapt to changing work environment.
• Ability to become a Colorado Certified Election Official through the Secretary of State’s office within one (1) year and fulfill continuing education requirements to…