Secretary - Curriculum, Bilingual Preferred

Administrative And Secretarial Support

Perform administrative and secretarial activities related to the school office, including answering phones and greeting visitors; managing student lockers; managing the Master Schedule and State Standardized Assessments; compiling and updating data for the Course Offering Guide and course selection sheets. Support the administration and staff by providing assistance with dialer messages, publishing daily announcements and managing building maintenance requests. Bilingual is preferred.

Salary:
Classified Grade N, $23.20- $28.63 per hour to start, depending on recent relevant experience. 10 hours per day, Tuesday through Friday on the 11 month work schedule. Position eligible for benefits.

Duties and Responsibilities:

• Provide secretarial and administrative support to administrators, staff, parents and visitors by answering phones, responding to inquiries and providing information, creating documents and spread sheets, data entry, managing the staff parking, making copies and sending/receiving faxes.
• Serve as a resource to students by answering questions, creating student 's and assigning and managing lockers.
• Collect, prepare and publish daily announcements to provide students with current pertinent information.
• Coordinate with Administrator to assist in creating the Master Schedule.
• Responsible for entering and updating data into Infinite Campus data base and creating an EXCEL spreadsheet of the Master Schedule to serve as a resource to staff.
• Assist counselors with the registration process by compiling and verifying data for course selection sheets and preparing and updating the school Course Offering Guide.
• Coordinate with Administrator to implement State and District assessment testing.
• Organize and manage testing materials, schedule, student data base, room assignments, accommodations, make-up testing; while adhering to stat procedures.
• Supervise the distribution and mailing of student assessment scores to parents.
• Provide secretarial support for special events such as student registration, Back to School Night, Parent/Teacher Conferences, Senior Check Out, etc. Duties include preparing materials and handouts, creating signs and posters, publicizing the event by sending out informational automatic dialer calls/emails to parents.
• Supervise, train and coordinate work for office aides.
• Serve as liaison for building maintenance requests. Input work orders into system and monitor the process.
• Assist sick/injured students and distribute medication in the absence of Nurse/Health Aide.
• Perform other duties as assigned.

Qualifications:

High school diploma or equivalent. 2 years of experience in office/secretarial experience and office technology support. CPR/First Aid and AED certification required ication Administration Certificate needed within 1 month of hire. Must occasionally lift and/or move up to 25 pounds. Must be able to pass a Colorado and Federal Bureau of Investigation background check.

Required Experience:

Requires strong English language oral and written communication; interpersonal relations Basic math and accounting; personal computer, keyboarding and word processing; customer service and public relations skills Critical thinking and problem solving and organizational skills. The ability to manage confidentiality in all aspects of job; manage multiple priorities; and manage multiple tasks with frequent interruptions. Operating knowledge of Microsoft Office and all of its components (EXCEL, Publisher, Outlook, etc.

Operating knowledge of Infinite Campus computer software required ntenance work order system, general office equipment and phone system within 2 weeks of hire.