Contract Specialist II​/III

Contract Specialist II

Position intended for individuals with intermediate level understanding of public procurement requirements, general business law, local, state, and federal laws, Uniform Commercial Code and general commercial laws. Must make independent decisions and apply procurement and accounting principles to a variety of medium‑risk technical and non‑technical procurements.

Salary: $65,513.72 – $94,994.89

Position intended for individuals with advanced level understanding of public procurement requirements, general business law, local, state, and federal laws, Uniform Commercial Code and general commercial laws. Must make independent decisions and apply procurement and accounting principles. Primary focus is on contracts of higher complexity and risk for the County’s major Capital Improvement Programs, including construction contracts, professional service agreements, maintenance and service agreements.

Salary: $82,709.56 – $

• Under intermittent to minimal supervision, purchases a wide variety of technical and non‑technical items; procure professional services, equipment, materials and supplies.
• Prepare bid specifications, assist and review specifications set by the Offices/Departments; ensure open competition and equal opportunity to all bidders.
• Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.
• Contact suppliers and vendors to obtain information about products, prices and availability.
• Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.
• Review and educate employees on purchasing policies and procedures.
• Analyze bids, quotations and requests for proposals.
• Act as an agent for the County at bid openings; schedule bid and request for proposal openings; draft recommendations for purchases to the Board of County Commissioners.
• Schedule and facilitate pre‑conference for bids and requests for proposals.
• Coordinate compliance issues with the user Office/Department and the County Attorney staff.
• Assist in establishing teams and creating evaluation criteria to evaluate bids and request for proposals.
• Prepare and administer contractual agreements for procurement of goods and services.
• Participate Cooperative Bid Programs.
• Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
• Prepare Notices of Award, Notices to Proceed and Denial Letters.
• Promote good customer service and open communications with all Offices and Departments of the County.
• Participate in the training of employees in JD Edwards Enterprise One Software.
• Coordinate purchases of like‑kind goods or services by multiple Offices/Departments to optimize volume discounting.
• Perform other related duties and responsibilities as required.

• Intermediate (Advanced for CSIII) level understanding of public procurement requirements, Local, State and Federal laws, Uniform Commercial Codes and general commercial laws.
• General Business Law.
• Accounting practices, including invoicing, overages, shortages and returns for credits.
• Purchasing practices, procurement procedures.
• Communicate to County staff their procurement responsibility and promote compliance with County objectives, policies and programs.
• Advise and assist other Offices/Departments in obtaining specifications, develop specifications and obtain quotations.
• Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
• Identify sources of supply to ensure on‑time and competitive based deliveries.
• Consolidate purchases of like or common items.
• Work with the Offices/Departments in the processing of emergency purchases.
• Determine if the quality of the materials, the serviceability of the equipment or the services rendered met or exceeded requirements.
• Negotiate and prepare contractual agreements with the aid of higher level staff.
• Computer skills:
  Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing and database software.
• Communicate clearly and concisely, both…