Contract Specialist II​/III

Job Title

Contract Specialist II or III

The Department has elected to consider a range of experience for this vacancy. A candidates' qualifications will determine the level at which they are hired. Contract Specialist II:
This position is intended for those individuals who have an intermediate level understanding of public procurement requirements, general business law, local, state, and federal laws, the Uniform Commercial Codes and general commercial laws. The expectation is this position must be able to make independent decisions and apply procurement and accounting principles to a variety of medium risk technical and non-technical procurements.

Contract Specialist III:
This position is intended for those individuals who have an advanced level understanding of public procurement requirements, general business law, local, state, and federal laws, the Uniform Commercial Codes and general commercial laws. The expectation is this position must be able to make independent decisions and apply procurement and accounting principles. The Contract Specialist's III primary focus is on contracts of higher complexity and risk for the County's major Capital Improvement Programs including but not limited to, construction contracts, professional service agreements, maintenance and service agreements.

The salary range for each level is below. Contract Specialist II: $65,513.72 - $94,994.89 Contract Specialist III: $82,709.56 - $

• Under intermittent to minimal supervision, purchases a wide variety of technical and non-technical items; procure professional services, equipment, materials and supplies.
• Prepare bid specifications, assist and review specifications set by the Offices/Departments; and assure open competition and equal opportunity to all bidders.
• Edit and rewrite purchase requisitions to more clearly reflect descriptions of times, quantities, pricing and special conditions and instructions for purchases.
• Contact suppliers and vendors to obtain information about products, prices and availability.
• Negotiate bid prices, terms and conditions for contracts, leases and rental agreements.
• Review and educate employees on purchasing policies and procedures.
• Analyze bids, quotations and requests for proposals.
• Act as an agent for the County at bid openings; schedule bid and request for proposal openings; draft recommendations for purchases to the Board of County Commissioners.
• Schedule and facilitate pre-conference for bids and requests for proposals.
• Coordinate compliance issues with the user Office/Department and the County Attorney staff.
• Assist in establishing teams and creating evaluation criteria to evaluate bids and request for proposals.
• Prepare and administer contractual agreements for procurement of goods and services.
• Participate Cooperative Bid Programs.
• Dispose of obsolete equipment; determine disposal methods for used and obsolete equipment.
• Prepare Notices of Award, Notices to Proceed and Denial Letters.
• Promote good customer service and open communications with all Offices and Departments of the County.
• Participate in the training of employees in JD Edwards Enterprise One Software.
• Coordinate purchases of like-kind goods or services by multiple Offices/Departments to optimize volume discounting.

KNOWLEDGE

SKILLS AND ABILITIES:

• Intermediate (Advanced for CSIII) level understanding of public procurement requirements, Local, State and Federal laws, the Uniform Commercial Codes and general commercial laws.
• General Business Law.
• Accounting practices, including: invoicing, overages, shortages and returns for credits.
• Purchasing practices, procurement procedures.
• Communicate to County staff their procurement responsibility and promote compliance with County objectives, policies and programs.
• Advise and assist other Offices/Departments in obtaining specifications, develop specifications and obtain quotations.
• Analyze and develop solutions to problems resulting from the diversified nature of procuring goods and services.
• Identify sources of supply to ensure on time and competitive based deliveries.
• Consolidate purchases of like or common items.
• Work with the Offices/Departments in the processing of emergency purchases.
• Determine if the quality of the materials, the serviceability of the equipment or the services rendered met or exceeded requirements.
• Negotiate and prepare contractual agreements with the aid of higher level staff.
• Computer skills:
  Operate modern office equipment including computer equipment. Proficient operations of spreadsheet, word processing and database software.
• Communicate clearly and concisely, both orally and in writing.
• Establish, maintain, and foster positive and harmonious working relationships with end using departments, coworkers, and colleagues.
• Ability to easily work in and lead teams with small to large groups of people.
• Effective time management skills
• Ability to work and balance multiple projects at one time.
• Strong organizational…