Accounts Payable Coordinator

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Common Sail Investment Group

The Accounts Payable Coordinator is responsible for the accurate and timely processing of payments to vendors, maintaining vendor records, reconciling statements, and supporting internal teams in the full‑cycle AP processes. This role ensures compliance with company policies, works closely with vendors and internal departments to resolve any payment issues and maintain strong financial controls.

• Process vendor payments via check, ACH, and wire transfer; ensure accuracy and adherence to deadlines
• Perform weekly check selections and validate supporting documentation and approvals
• Upload and validate payment data using excel CSV files; troubleshoot discrepancies
• Reconcile vendor statements, resolve outstanding balances, and follow up on aged items
• Manage vendor inquiries and maintain effective communication regarding payment status, billing issues, and remittance methods
• Complete monthly vendor billbacks and ensure proper departmental billing
• Verify and update ACH details for secure and accurate vendor payments
• Process and track refunds due to over payments or incorrect remittances
• Provide invoice processing support in Net Suite, ensuring accurate coding and routing
• Collaborate with internal teams (procurement, property administrators, finance) to support efficient AP operations

• 2–4+ years of accounts payable experience preferred
• Proficiency in Microsoft Office
• Strong organizational and time‑management skills
• Ability to meet deadlines, manage multiple priorities, and resolve discrepancies independently
• High‑volume invoice experience (hundreds to thousands per month)
• Background working with multiple entities or departments
• Experience in resolving invoice discrepancies and working with vendors
• Excellent communication and vendor relationship management skills
• Experience efficiently managing a high‑volume AP email inbox and ensuring timely communication with all internal and external contacts