Accounting Specialist

BARGAINING UNIT / LEVEL

Professional Bargaining Unit - Level 08

$81,516 - $90,020 annually DOQ

Under the supervision of the Supervisor of Accounting, this position supports day‑to‑day accounting operations, including accounts payable, accounts receivable, payroll backup, and HCMA Foundation financial activities. Responsibilities include ensuring accurate processing of financial transactions, maintaining organized records, supporting compliance efforts, and contributing to the overall efficiency and integrity of the organization’s financial operations. Additional duties include monitoring permit revenue data, preparing weekly deposits, and assisting with audit and reporting processes.

The list below is intended to describe the general nature of duties only. Employees shall perform other duties as assigned.

• Review, audit, code, and process vendor invoices in an accurate and timely manner
• Perform 3‑way matching of purchase orders, invoices, and receiving documentation
• Verify quantities, pricing, and payment terms to ensure accuracy and compliance
• Prepare and process payments (checks, ACH, wire transfers)
• Maintain vendor records, vouchers, and supporting documentation
• Reconcile vendor statements and resolve discrepancies

• Generate and distribute customer invoices
• Monitor customer accounts and follow up on outstanding balances
• Apply payments and reconcile customer accounts
• Investigate and resolve billing issues or discrepancies
• Prepare aging reports and assist with collections activities

• Serve as backup for payroll processing, including coordination with third‑party providers (e.g., Ceridian)
• Review and validate employee timesheets and payroll data for accuracy
• Assist with payroll processing, balancing, and distribution
• Support payroll‑related reconciliations, including benefit deductions and labor distribution
• Maintain confidentiality and ensure compliance with payroll regulations

• Manage invoices, track payments, and ensure timely and accurate disbursements for the Foundation
• Prepare, update, and maintain general ledgers, trial balances, and financial statements (income statements, balance sheets)
• Coordinate with Grant Writer to reconcile grants and track grant‑related expenses
• Provide support for documentation and reporting for internal and external audits related to the Foundation

• Assist with month‑end and year‑end close processes
• Prepare journal entries, account reconciliations, and financial reports
• Enter and maintain accurate accounting data within financial systems
• Generate monthly and ad hoc financial and operational reports
• Maintain organized financial records and documentation

• Maintain purchasing records and assist with purchase order and invoice research
• Support internal teams with vendor and purchasing inquiries
• Maintain organized filing systems for accounting and procurement documentation

• Ensure adherence to company policies, internal controls, and accounting procedures
• Maintain compliance with applicable financial regulations and reporting requirements
• Support internal and external audits by providing accurate documentation
• Assist in developing and improving accounting policies and procedures
• Identify risks and recommend process improvements to strengthen controls

• Bachelor’s degree in accounting, finance or related field. Master’s degree preferred. Applicants with 8 or more years of related service will be given credit toward meeting the minimum educational requirements and will be considered for the position.
• Five (5) years of progressively responsible experience in accounts payable, accounts receivable, payroll, and general accounting.
• Experience with ERP systems (e.g., Kronos, New World) and payroll processing platforms
• Working knowledge of GAAP and payroll processes, regulations, and reporting requirements, with the ability to support payroll processing as needed
• Proficiency in Microsoft Excel and standard office applications
• Strong attention to detail, organizational, and…