Director of Facilities

department:supervisory staff (afscme #818)

reports to: deputy superintendent

summary:responsible for the custodial and maintenance program for the school district. The director leads long-range facilities and capital planning, oversees preventive and deferred maintenance programs, manages facilities budgets and personnel, and serves as a key district representative on school building committees, construction and renovation projects, and major infrastructure initiatives.

essential duties and responsibilities: other duties may be assigned.

• provides overall leadership and responsibility for the district's facilities, maintenance, custodial, hvac, and grounds operations.
• leads and strategizes the planning, organization, scheduling, budgeting, and implementation of the school facilities department's goals and objectives in the most cost-effective and efficient manner.
• oversees the daily operations of the school facilities department through collaboration with central office and school-based administrators and support staff.
• exercises direct authority over all custodial, maintenance, hvac, and grounds keeping personnel.
• assists in the recruitment, interviewing, screening, and selection of staff.
• develops staff assignments and work schedules and oversees the development of vacation schedules.
• establishes and administers schedules and procedures for the regular, ongoing custodial care of all school system facilities.
• works closely with building principals regarding the supervision and performance of facilities staff and the maintenance and operation of school buildings.
• calls staff meetings and provides direction and support to facilities personnel as appropriate.
• inspects buildings regularly, identifies needed repairs, and recommends priorities for repair and maintenance projects.
• develops and implements preventive maintenance programs and consults with principals regarding building-specific maintenance needs.
• develops and maintains systems for responding to emergency repairs and facilities-related emergencies.
• selects and orders custodial supplies, materials, and equipment; processes supply requests; and maintains accurate inventories of supplies and equipment.
• utilizes facilities management software systems to track work orders, maintenance schedules, and asset management.
• inspects fire alarm systems as required and oversees the maintenance and operation of building life-safety systems.
• collaborates with the director of school safety and security on physical security infrastructure, emergency preparedness, building access systems, generators, fire/life-safety systems, and emergency facility response.
• oversees winter operations planning, including snow and ice removal, road and walkway safety, heating system readiness, and building winterization, and reports on winter readiness and response to the superintendent and board of education.
• coordinates the district's asbestos inspection and monitoring program.
• monitors building environmental and indoor air quality issues, including radon testing, pest management, mold remediation, and other environmental concerns.
• ensures compliance with all applicable local, state, and federal codes, laws, regulations, and standards, including osha, dep, department of education requirements, construction and ada accessibility standards.
• develops and administers the school facilities department's operating and capital budgets.
• prepares cost estimates for repairs, maintenance, and capital projects.
• advises on the selection and hiring of contractors and oversees contract management for outsourced services, including security systems, waste management, snow removal, and other facilities-related services.
• assists with capital improvement planning, construction projects, renovations, and…