Membership Coordinator - Emmett Elementary, TN

About This Role

The Membership Coordinator provides regular clerical and administrative support to Club staff; prepares correspondence and reports, maintains schedules and calendars; answers telephone and maintains electronic and hard copy files. This position may also include some programming with members, and interact with members and parents on a daily basis.

• Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
• Maintains master schedule of Club activities and events, collecting and disseminating information to Club staff, volunteers, members and families as instructed.
• Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
• Maintains electronic and hard copy filing systems, making sure they are accurate and timely and facilitate easy retrieval of information.
• Monitors office supply inventory and informs Site Coordinator of supplies that need to be ordered.
• Serves as Club receptionist, greeting all members and visitors and maintaining attendance and visitor logs.
• Performs other related secretarial or administrative duties as requested.

Internal:
Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel.

External:
Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.

• High school diploma or equivalent
• One year of office clerical experience
• Training in secretarial skills and use of common office equipment; typing/keyboarding skills of at least 50 wpm
• Good written and verbal communication skills
• Good organization and attention to detail
• Strong customer relations skills
• Able to maintain strict confidentiality
• Pass drug screening