Accounts Payable Specialist

Electro-Mechanical Corporation Bristol , VA

Full Time

Electro-Mechanical LLC is seeking a detail-oriented and results-driven Accounts Payable Specialist to support the timely and accurate processing of vendor payments essential to daily business operations. This on-site role requires strong organizational and communication skills, attention to detail, and the ability to work effectively in a fast-paced manufacturing environment.

The Accounts Payable Specialist will be responsible for processing invoices, maintaining accurate financial records, resolving discrepancies, and supporting month-end and year-end close activities. This role plays a critical part in ensuring vendor relationships are maintained through timely and accurate payments while adhering to company policies and financial controls.

• Process invoices for payment, including opening and monitoring mail, reviewing invoices, and verifying line items against purchase orders (three-way match).
• Perform three-way matching, maintain accurate records, resolve discrepancies, and ensure timely payments to vendors.
• Handle incoming calls and vendor inquiries, ensuring account questions are resolved promptly.
• Process check requests, ensuring all required approvals are obtained prior to payment.
• Maintain and reconcile debit and credit memos.
• Execute check runs, including reviewing prepayment registers, preparing checks on scheduled dates, and distributing payments to vendors.
• Perform month-end and year-end closing tasks related to accounts payable.
• Maintain accurate and organized financial records and documentation.
• Assist with external and internal audits by providing required documentation and support.
• Place Accounts Receivable collection calls as needed.
• Collaborate with internal departments (Purchasing, Receiving, Operations) to ensure accurate and timely invoice processing.
• Support continuous improvement efforts within accounts payable processes.
• Comprehend and observe all safety and quality standards within the manufacturing environment.
• Maintain regular and timely attendance, work efficiently, and support overtime requirements as needed.
• Work effectively with team members and maintain a professional, collaborative work environment.
• Assist with additional assignments as directed by the Corporate Controller or management.

• Minimum of 2 years of experience in Accounts Payable, Accounting, or a related finance function.
• Associate Degree in Accounting, Finance, Business, or related field preferred (or equivalent experience).
• Experience in a manufacturing or operations environment preferred.
• Familiarity with ERP systems and financial software.
• Proficiency in Microsoft Office (Excel, Word, Outlook, Microsoft 365) required.

• Strong attention to detail and accuracy in financial processing.
• Ability to perform three-way matching (PO, receipt, invoice) effectively.
• Excellent communication and interpersonal skills, especially when working with vendors and internal teams.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to identify and resolve discrepancies independently.
• High level of integrity and ability to maintain confidentiality of financial information.

$22.00-$24.00/hour