Human Resources Assistant

Electro-Mechanical LLC is hiring a detail-oriented and results-driven Human Resources Assistant to support our Human Resources department across multiple divisions. This on-site role requires excellent organizational and communication skills, proficiency in HR systems, and the ability to collaborate across the organization. The HR Assistant will assist in recruiting, onboarding, payroll, employee relations, compliance, and employee engagement programs, ensuring smooth HR operations and adherence to company policies and regulatory requirements.

The ideal candidate has an Associate Degree in Business or Human Resource Administration (or equivalent experience), proficiency in HRIS systems, strong administrative skills, and the ability to maintain confidentiality while working in a fast-paced manufacturing environment.

The HR Assistant primary responsibility is to assist the HR department in executing various HR programs and procedures for all designated divisions. This includes maintaining HR records, supporting payroll processing, coordinating recruiting and onboarding, assisting with employee engagement initiatives, and ensuring compliance with federal and state employment laws.

The HR Assistant will also support performance management, safety and quality initiatives, company-wide communications, and HR reporting, while providing professional support to employees and leadership.

• Comprehend and follow procedures, standard practice instructions, and other written and verbal instructions.
• Professionally administer incoming calls and inquiries, ensuring questions are resolved or directed appropriately.
• Maintain the Human Resource Information System and personnel records (including I-9 files), ensuring compliance with company policies and government regulations.
• Obtain, review, and submit weekly payroll information for the location to the Payroll Manager, ensuring accuracy and timely processing.
• Assist in recruitment efforts, including processing applications, coordinating screenings, conducting reference checks, and working with staffing agencies.
• Conduct new hire orientations, benefit sign-ups, and assist with onboarding activities.
• Support employee engagement activities and communications, including recognition programs, events, and surveys.
• Assist with compliance in federal and state employment laws, including recordkeeping, leave administration (FMLA/ADA), and required postings.
• Maintain HR-related metrics and dashboards (e.g., retention, turnover, training completion) to support continuous improvement initiatives.
• Provide administrative support for performance management, corrective actions, and employee relations documentation under HR Manager guidance.
• Assist with onboarding and offboarding in digital HR platforms, ensuring smooth processes for both in-person and remote employees.
• Maintain confidentiality of employee information and uphold data security best practices, particularly in digital HR systems.
• Generate necessary reports (monthly, quarterly, annual) to support HR and corporate requirements.
• Participate in safety and quality initiatives and support HR's role in company-wide compliance programs.
• Present at employee Job Talks on topics such as safety focus, new initiatives, upcoming events, policy updates, and other organizational communications.

• Two (2) years in a related field with an Associate Degree in Business or Human Resource Administration, or an equivalent combination of education, training, skills, and experience.
• The Human Resource Manager can determine whether education and training are equivalent based on experience.

• Proficiency in MS Office (Word, Excel, Outlook, Access).
• Experience with HRIS/HR software (e.g., ADP, Paycom, or similar).
• Familiarity with electronic onboarding and payroll systems.
• Strong organizational skills to manage multiple priorities in a fast-paced environment.
• Ability to maintain strict confidentiality and handle sensitive information appropriately.
• Comfortable speaking in group settings and delivering clear, professional presentations.

Electro-Mechanical LLC is committed to fostering a positive and collaborative work environment. All team members are expected to uphold EMC’s core principles and contribute positively to the company culture.

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed