Accounting Coordinator

About Contract Source

For more than 37 years
, Contract Source, Inc. has provided commercial furniture and interior solutions to healthcare systems, educational institutions, senior living communities, libraries, corporate offices, government agencies, and other organizations throughout Ohio and beyond.

We are an independent, owner-involved company built on long-term relationships, accountability, and a commitment to doing what we say we will do. As our business continues to grow, we are seeking an experienced Accounting Coordinator to support the accuracy, organization, and efficiency of our financial operations.

At Contract Source, our culture is just as important as our skills. We look for team members who embody our core values every day.

– We put the success of the team before ourselves, willingly share credit, accept feedback, and support one another.

– We take initiative, embrace challenges, continuously learn, and are committed to exceeding expectations.

– We communicate effectively, collaborate well with others, build strong relationships, and demonstrate emotional intelligence with customers, manufacturers, and teammates.

The Accounting Coordinator is responsible for the day-to-day accounting activities that support our projects, vendors, customers, and leadership team. This is a hands‑on accounting position encompassing accounts payable, accounts receivable, reconciliations, general ledger activity, payroll support, cash management, and financial reporting.

The successful candidate will have a strong accounting foundation, excellent attention to detail, and the ability to independently manage responsibilities from initiation through completion. We are looking for someone who recognizes discrepancies, asks thoughtful questions, maintains accurate records, and understands the importance of timely and reliable financial information.

• Review, code, and process vendor and manufacturer invoices.
• Verify invoice amounts, dates, approvals, and supporting documentation.
• Reconcile vendor statements and research discrepancies, credits, and outstanding items.
• Maintain accurate vendor records, including W-9s, certificates of insurance, payment terms, and ACH information.
• Coordinate with vendors and internal team members to resolve invoice and payment questions.
• Assist with ACH payments, checks, wire transfers, and other vendor payments.

• Review customer invoices for accuracy against purchase orders, contracts, and project information.
• Process and apply customer payments and deposits.
• Maintain accurate customer account and payment-term information.
• Monitor accounts receivable aging and consistently follow up on outstanding balances.
• Research and resolve billing questions, payment discrepancies, credits, and account adjustments.

• Record deposits, payments, credits, and other financial transactions.
• Perform bank and credit card reconciliations.
• Prepare and enter routine journal entries, including payroll‑related entries.
• Maintain accurate general ledger records and supporting documentation.
• Assist with month‑end reconciliations and closing activities.
• Identify discrepancies or unusual activity and elevate concerns as appropriate.

• Support payroll preparation, PTO accruals, commissions, and related accounting entries.
• Prepare and review AP and AR aging reports.
• Support weekly cash flow reporting and monitoring.
• Assist with income statements, WIP/COGS reporting, and other financial reports requested by leadership.

• Support sales and use tax activity across applicable jurisdictions.
• Maintain documentation for tax‑exempt customers and transactions.
• Assist with quarterly tax reporting, 1099 preparation, and year‑end activities.
• Maintain organized financial records for the company’s outside CPA and professional partners.
• Assist with certified payroll and project‑specific financial reporting as required.
• Work within CORE
  , our project and financial management platform, and Microsoft Office.
• Maintain organized and accurate accounting…