Executive Administrative Specialist

Do you enjoy being the person who keeps everything moving? Are you naturally organized, detail‑oriented, and comfortable supporting leadership and a busy office environment? CRU Solutions is a well‑established, privately held managed IT services company specializing in Windows‑based environments. We’re looking for a professional, dependable Executive Administrative Specialist to join our team.

This is a part‑time, in‑office position (Monday–Friday, approximately 9:00am–3:00pm, with some flexibility). Our current Executive Administrative Specialist is retiring after 16 years with CRU Solutions, and we’re looking for someone who values continuity, professionalism, and being a trusted part of the team.

In this role, you’ll provide administrative and operational support across the business, working closely with company leadership as well as operations, sales and marketing, and technical services. You’ll handle a wide range of responsibilities such as office coordination, leadership support, accounting and bookkeeping tasks, client and vendor communication, and special projects. Discretion, good judgment, and comfort handling confidential information are essential.

You’ll be the welcoming face of our office—greeting clients, managing day‑to‑day office needs, supporting meetings and internal activities, and helping ensure everyone has what they need to do their best work. You’ll also assist with reports, documentation, scheduling, client communications, and administrative follow‑through that keeps the business running smoothly.

Our office is a fast‑paced and friendly environment with free coffee, snacks, and the occasional surprise lunch. You’ll work closely with a collaborative team that values reliability, initiative, and mutual support. This role is ideal for someone who takes pride in being organized, anticipates needs, and enjoys contributing behind the scenes to the success of others.

• Administrative and operational support for company leadership and multiple departments
• Preparing materials, proofreading communications, and attentiveness to calendars
• Greeting clients, managing reception and office organization
• Bookkeeping support including deposits, invoicing, and accounts payable/receivable tasks
• Coordinating client communications, mailings, and marketing support activities
• Maintaining data and documentation in business systems and platforms
• Ordering supplies, coordinating vendors, and handling shipping or errands as needed

If you’re looking for a stable, part‑time role with a respected company where your attention to detail and professionalism truly matter, we’d love to have a conversation.