Land Solutions, Document Management Specialist; Broadview Heights, OH

Location:

Independence, OH or Southfield, MI (preferred) | Remote flexibility based on experience

Atwell’s Land Solutions team is growing, and we’re looking for a Document Management Specialist to support active projects across transmission, pipeline, and renewable energy markets. This is a detail-driven, operations-focused role where your ability to manage title, lease documentation, and project files directly impacts the success and timing of land acquisition efforts. You’ll serve as a key partner to Project Managers and Land Agents—ensuring documents are accurate, compliant, and delivered on time across a high-volume project environment.

• Title & Deed Research:
  Review real estate records to establish chain of title and confirm authorized signatories
• Conduct deed research using county records and online databases
• Coordinate with title companies to obtain accurate and timely documentation
• Support Land Agents by identifying additional title or curative requirements

• Prepare, review, and quality-check leases, easements, and land agreements using client-approved templates
• Ensure all documents meet county recording standards and client requirements
• Review GIS exhibits to confirm parcel accuracy within agreements
• Assemble execution packages and manage document tracking through completion

• Maintain organized and compliant project files in accordance with Atwell standards
• Track document turnaround times and communicate status updates to Project Managers and team leadership
• Coordinate with GIS and shared services teams to align on deliverables and timelines
• Support workflow management, prioritization, and issue resolution across multiple active projects

• Assist with landowner research and contact verification as needed
• Support landowner packet preparation and public meeting coordination
• Maintain and update project databases (e.g., geoAMPS, Flair Docs)

• 2+ years of experience in title research, abstracting, or right-of-way documentation
• Strong understanding of real estate documents, deeds, and title review processes
• Experience supporting land acquisition, pipeline, transmission, or renewable energy projects preferred
• Proficiency in Microsoft Office and document management systems
• High attention to detail with the ability to manage multiple priorities in a fast-paced environment
• Strong communication skills and ability to work cross-functionally with field and office teams

• Background in real estate, title, or land administration strongly preferred

• Generous Paid Time Off
• Flexible work schedules are available for some positions
• Tenure Awards — Travel Vouchers to see the world based on your travel preferences

• Pay Range : $1 USD - $1 USD
• Competitive Compensation packages
• Annual bonuses, spot bonuses and peer recognition awards
• 401K match - 1:1 up to 4% of compensation
• Tuition Assistance
• Student Loan Repayment
• Paid Licensing / Certification Fees and Renewals
• Financial Rewards for Obtaining Licensure
• Employee Referrals
• Annual Wellness Reimbursement for anything wellness related (Gym memberships, fitness tracker, home gym equipment, etc.)
• Dependent Care Match
• Medical (BC/BS), Dental (Delta), and Vision (VSP)
• Family Planning & IVF Benefits
• Pet Insurance
• Health Savings Account & Flex Spending Account options
• Employer paid LTD, STD, and life insurance
• Metlife Supplemental Benefits covering accident, hospitalization, and critical illness
• Member Assistance Program (MAP) with complimentary counseling sessions, legal benefits, financial consultations, and work/life referral services