AP​/PAYROLL CLERK

Description

Self Help Inc. is currently looking for an experienced AP & Payroll Clerk to join our team.

Self Help, Inc. is a nonprofit Community Action Agency (CAA) created to help families and individuals stabilize and secure their lives through education, strategic assistance, and building opportunities in their communities. We provide a range of services for families and households across southeastern Massachusetts

This is a dynamic, multi‑faceted administrative role requiring proficiency in financial processes and strong technical support skills. The Clerk is responsible for supporting employee use of internal self‑service applications while executing core Accounts Payable (AP) and Payroll functions with exceptional accuracy and confidentiality.

Salary Range
: $25-$27 per hour

• Invoice Management: Accurately receive, review, code, and enter vendor invoices and employee expense reports into the accounting system, ensuring all required approvals are obtained.
• Payment Processing: Prepare and process weekly vendor payments (checks, ACH, and wires), ensuring timeliness and adherence to payment terms.
• Reconciliation: Reconcile vendor statements to the General Ledger (GL) and AP aging reports, investigating and resolving discrepancies proactively.
• Compliance: Maintain organized vendor files, track necessary documentation (e.g., W‑9s), and assist in year‑end $1099 preparation.
• Data Entry & Audit: Enter and maintain all payroll changes, including new hires, terminations, rate changes, tax with holdings, and benefit deductions, ensuring system accuracy.
• Cycle Support: Assist in the end‑to‑end processing of the bi‑weekly payroll cycle, auditing timekeeping reports and manager approvals for compliance.
• Inquiry Resolution: Address and resolve employee questions regarding their paychecks, deductions, and tax forms with professionalism and strict adherence to confidentiality guidelines.
• Record Keeping: Maintain accurate and confidential payroll records and documentation in compliance with company policy and legal requirements.

• Must pass a criminal background check
• Valid driver's license and reliable transportation required

• Monday‑Friday
• 9AM-2PM

• Strong proficiency in Microsoft Excel (intermediate functions required). Hands‑on experience with an ERP/Accounting system (Abila MIP) and a Payroll/HRIS system (e.g., Paylocity)
• Impeccable attention to detail and accuracy in data entry and audits. Exceptional organizational and time management skills to meet strict deadlines. Outstanding communication and interpersonal skills for technical support and internal/external inquiries. Demonstrated ability to maintain absolute confidentiality regarding financial and employee data.

• Associates degree in Accounting, Finance, or Business Administration preferred. Bachelor’s Degree a plus
• 5‑7 years of proven experience in a corporate setting performing a combination of Accounts Payable and Payroll processing duties.
• Non‑Profit experience preferred

• 403B
• Vacation Time
• Optional Time
• Sick Time
• Holidays
• Direct Deposit

Self Help, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics.

Disclaimer This job description is not intended, and should not be construed to be, an exhaustive list of all responsibilities, skills, efforts or working conditions associated with the job. It is intended, however, to be an accurate reflection of those principal job elements essential for making decisions related to job performance, employee development and compensation. As such, the incumbent may perform other duties and responsibilities as required.

Its contents imply no contractual obligation and may be changed by the agency at any time.