Assistant Auditor - School Finance

SALARY: $106,917 - $116,831 / Annually Commensurate with experience. Step Salary System to be awarded annually on the anniversary date of hire and would typically start at Step
1. Please note the salary range indicated is firm.

REPORTS TO:

City Auditor. Under general direction, employee plans and prioritizes the majority of work independently, in accordance with standard practices and previous training. Employee is expected to solve most problems of detail or unusual situations by adapting methods or interpreting instructions accordingly. Instructions for new assignments or special projects usually consist of statements of desired objectives, deadlines and priorities. Work is generally reviewed only for technical adequacy, appropriateness of actions or decisions, and conformance with policy or other requirements;

the methods used in arriving at the end result are not usually reviewed in detail.

SUPERVISORY RESPONSIBILITY:
The employee is accountable for the quality and quantity of work done by subordinates and assures the accomplishment of the assigned work in the prescribed manner. Assigns work based on varying capabilities of employees; assures that completed work meets the required standard of quality, timeliness and cost, taking corrective actions as necessary, including rejecting the work.

The Assistant City Auditor for the School Department will serve as the key liaison between the City Auditor’s Office and the school department, ensuring compliance with financial standards laws, and regulations. This role is crucial for maintaining accurate financial records, overseeing the processing journal entries, overseeing the creation and managing of school funds, and supporting the fiscal operations of the school department.

The position will collaborate closely with school management and city staff to improve systems and streamline processes related to grants, accounts payable, and overall financial reporting.

Essential Functions:

The essential functions or duties listed below are intended only as illustrations of the various type of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

• Account Setup and Management:
  Manage the creation of funds in MUNIS (the district’s accounting system) for the school department using UMAS (Uniform Massachusetts Accounting System) guidance. Ensure that all newly created accounts are in alignment with the DESE (Department of Elementary and Secondary Education) Chart of Accounts and UMAS Chart of Accounts.
• Journal Entries and Compliance:
  Review and manage the processing of journal entries for the school department, ensuring they meet UMAS standards. Provide assistance to the school department’s fiscal employees and managers regarding grants, accounts payable, and the auditor’s office functions.
• Grant System Development and
  
  Education:
  
  Collaborate with the city’s Quality Tech team to develop a streamlined grant management system to support school employees. Educate school staff on processes related to grants and accounts payable by creating and distributing relevant forms and posting them on the city auditor’s website.
• Schedule 19 Reporting:
  Complete and submit Schedule 19, which shows city-side costs absorbed for school functions, on an annual basis to the school’s central office and DESE.
• Liaison Role:
  Act as the primary liaison and representative of the City Auditor’s Office for the school department, particularly to the School CFO and central staff. Serve as the sole point of contact for questions and processes that require adherence to Massachusetts General Laws (MGLs) for both city and DESE standards (Chapter 40, 44, 70, 603).