Administrative Assistant II

Administrative Assistant II

The floating position is responsible for the provision of administrative and clerical duties such as the processing and balancing of various payments and documents in the Tax Collectors Office, as well as the processing of payrolls and accounts payable in the Treasurer's Office. In addition to other functions in support of the Treasurer/Collector and the operation of both departments. The employee is required to perform all similar or related duties.

Salary: $48,208 - $63,688 / Annually, commensurate with experience.

Bargaining Unit: BCHASATo view the respective collective bargaining agreement please .

Reports To:

Treasurer/Collector

Supervisory Responsibility: N/A

Essential Functions:

• Performs a range of administrative and clerical services including but not limited to greeting and directing visitors at a window, processing customer payments for various tax transactions both at the window and through the mail, answering and transferring phone calls, separates and distributes department mail.
• Enters or scans purchase orders into the department's financial software database management system and banking system.
• Prepares vendor checks, and boxes, organizes and maintains department records and files.
• Responsible for the preparation, verification, and processing of City, school and retirement payrolls as well as related warrants and sends bank files and IT files.
• Balances daily department deposits.
• Scans documents to create digital files.
• Processes payments and accounts payable and retirement files to be transferred to the city's bank.
• Assists in processing payrolls and accounts payable.
• Ability to support and create a welcoming culture of diversity, equity and inclusion amongst diverse audiences, including department staff, elected officials, and the public.
• Performs similar or related work as required, as situation dictates or as assigned by the Treasurer/Collector or their designee.

Requirements:

Recommended

Minimum Qualifications:

Education and Experience:

Associates Degree in an administrative field or a journeyman's level of trade knowledge; a minimum of three to five (3-5) years of office work experience including payroll in a municipal setting; or any equivalent combination of education, training and experience which provides the required knowledge, skills and abilities to perform the essential functions of the job.

Knowledge, Skills, and Abilities:

Common policies, practices and procedures of the department and office operations applicable laws and regulations pertinent to position functions including the policies and standard operating procedures for both the Police Department and the Treasurer/Collector department.

Knowledge of office software (word processing and spread sheet applications) in support of department operations.

Working knowledge of modern clerical procedures utilized in the maintenance and review of financial accounts and records;
Working knowledge of office terminology, procedures and equipment;
Working knowledge of business arithmetic and English.

Ability to interact effectively and appropriately with the public and other personnel, perform multiple tasks and maintain confidential information.

Ability to understand and follow oral and written instructions;
Ability to make arithmetical computations rapidly and accurately;
Ability to write legibly;
Ability to perform keyboarding accurately at an acceptable rate of speed.

Proficient skill in the operation of a computer terminal with alpha-numeric keyboard and office equipment and the application of office software including word processing, spread sheet, and data base management applications.

Proficient business mathematical skills, recordkeeping, keyboarding and customer service skills.

Proficient written and oral communication skills.

Work Environment:

The work environment involves everyday discomforts typical of a municipal office setting subject to frequent interruptions. Noise or physical surroundings may be distracting, but conditions are generally not unpleasant.

Additional Information:

Comprehensive Benefits

An Equal Opportunity / Affirmative Action Employer. Females, minorities, veterans, and persons with disabilities are strongly encouraged to apply. The City of Brockton provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, genetic information, pregnancy or a pregnancy-related condition, or membership in any other protected class or any other basis covered by appropriate law.

The City of Brockton complies with all applicable federal, state and local laws governing nondiscrimination in employment in all locations in which the City operates. This policy applies to all terms and conditions of employment. We encourage individuals who believe they have the skills necessary to thrive to apply for this role.

If you have Diversity, Affirmative Action…