Administrative Assistant

About the Role

Location:

Juno Beach, FL 33408. This is a 1‑year W‑2 contract assignment. The Administrative Assistant – Level 3 will support the legal team by handling routine financial and administrative tasks and ensuring smooth accounting operations.

• Assist with data entry and maintenance of financial records, using Microsoft Excel.
• Prepare and process invoices, expense reports, and purchase orders.
• Support account reconciliation and verification of financial data.
• Use AI tools such as ChatGPT and Microsoft CoPilot to reconcile data and generate reports.
• Prepare simple legal documents using Mail Merge in Microsoft Word.
• Organize and maintain digital and physical filing systems.
• Respond to internal inquiries about financial documentation.
• Compile reports and summaries for management review.
• Perform general administrative duties including scheduling, document preparation, and correspondence.

• At least 3 years of experience in a similar administrative or financial role.
• Strong word‑processing and Excel skills.
• Proficiency with AI tools such as ChatGPT used to assist in report generation and process improvement.
• Ability to work independently and effectively communicate with the legal and finance teams.

• Competitive pay at $29.00–$34.00 per hour (depending on experience).
• Health and income protection benefits.
• 401(k) savings plan.
• Paid vacation for qualifying positions.

Equal Opportunity Employer Including Veterans and Individuals With Disabilities. Employment opportunities may require compliance with U.S. export control regulations. Hiring decisions will be made in accordance with all applicable rules.