Administrative Support Specialist, Senior

## Administrative Support Specialist, Senior Apply locations:
Hanscom AFBtime type:
Full time posted on:
Posted Todayjob requisition :
R1447
** Torch Technologies
** Thank you for your interest in employment with Torch Technologies. We are a 100% employee-owned, Certified Great Place To Work and named Best Places to Work in Huntsville/Madison County, headquartered in Huntsville, AL. Our team provides superior research, development, and engineering services to the Federal Government and Department of War. As one of the nation’s top 100 defense companies, the services we provide directly support the men and women who serve our country.

Our corporate mission sums up the pride our employee-owners take in the work we do: “Lighting the Pathway of Freedom”. And, as a Certified Evergreen ESOP, we have made the commitment to grow and sustain our company for the next 100 years! Come grow with us!

Torch Technologies has an exciting opportunity for a
** Senior Administrative Support Specialist
** to support the Air Force Life Cycle Management Center Electronic Systems PEO (AFLCMC/ES) at Hanscom AFB, MA. The Electronic Systems System (ESS) Division aka Force Protection Division's mission responsibility is to manage and execute the modernization, design, development, testing, fielding, and sustainment of the various software and hardware within the ESS Portfolio.

As a
** Senior Administrative Support Specialist
** your duties will include the following, but are not limited to:
* Provide expert-level support to Department of War (DoW) programs by assisting government leadership with decision-making, planning, and execution throughout the acquisition lifecycle.
* Apply your technical and/or professional expertise to ensure compliance with applicable policies and regulations, contribute to mission success, and help deliver critical capabilities to the warfighter.
* Provide administrative and operational support to government leadership and acquisition program teams.
* Maintain leadership awareness of mission-critical issues, priorities, and organizational initiatives.
* Track and monitor action items, taskings, suspense dates, and program deliverables.
* Prepare correspondence, reports, briefing materials, and official documents for leadership review and signature.
* Coordinate and support meetings, conferences, and working groups, including scheduling, logistics, virtual meeting setup, and documentation.
* Develop and maintain meeting records, agendas, attendance logs, minutes, and action item trackers.
* Manage leadership calendars, conference room schedules, and organizational scheduling requirements.
* Support video teleconferencing and online collaboration platforms, ensuring proper setup and execution.
* Disseminate program policies, guidance, and organizational communications to internal and external stakeholders.
* Maintain program files, records, and document repositories in accordance with organizational procedures.
* Assist with workflow management, office operations, and process improvement initiatives.
* Coordinate, analyze, distribute, and track organizational taskings and responses.
* Support travel planning, coordination, and execution utilizing the Defense Travel System (DTS).
* Respond to routine inquiries, answer telephones, and provide administrative customer support.
* Provide recommendations to improve administrative processes, office efficiency, and organizational effectiveness.
*
* Required Qualifications:

*** U.S. Citizenship
* Bachelor's Degree and 12 years of directly related experience with 5 years of experience in a DoW setting.
* Must have maintain a Secret level security clearance.
*
* Preferred Qualifications:

*** Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
* Experience utilizing the Defense Travel System (DTS)
* SharePoint administration and document management
* Calendar management and executive scheduling support
* Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, Web Ex)
* Action item, suspense, and workflow tracking
* Preparation of executive correspondence, reports, and briefing materials
* Records management and file maintenance in…