Administrative Assistant I -Professional Development and Academic Innovation - Massasoit Commun

Administrative Assistant I
-Professional Development and Academic Innovation

Department:
Professional Development & Academic Innovation

Locations:
Brockton, MA

Posted:
Jul 31, 2026

Closes:
Aug 16, 2026 - 11:59 PM EDT

Type:
Full-time

Position ID: 203236

Massasoit Community College takes pride in its long-standing tradition of excellence and its historic mission to welcome all who seek to learn. The College offers more than 60 associate degree and certificate programs across the arts, sciences, applied sciences, healthcare, and technology. In addition, Massasoit provides non-credit workforce development certificates, corporate training opportunities, adult basic education, and personal enrichment courses. Each year, the College welcomes a diverse body of new and returning students, including high school students seeking to earn college credit through dual enrollment partnerships.

More than half of Massasoit's students identify as students of color, and more than half are first generation to attend college. Approximately 700 students annually earn an associate degree or certificate, advancing their educational and career goals.

Located in Brockton, Massachusetts - a vibrant and diverse city of approximately 105,000 residents
- Massasoit's main campus reflects and celebrates the community it serves. The College also operates a campus in Canton, a satellite location in Middleborough, and serves students from more than 45 cities and towns across Southeast Massachusetts.

Essential Functions:

The Administrative Assistant I position reports to the Associate Dean of Professional Development and Academic Innovation and provides administrative support to the staff members, student workers and faculty fellows of the Division of Professional Development and Academic Innovation.

Responsibilities and Duties:

• Act as Administrative Assistant to the division dean
• Provide administrative support for the Center for Employee Enrichment and Development and the Office of Online Learning
• Serve as the first point of contact for visitors, faculty, and staff seeking information about the Division, the Center for Employee Enrichment and Development and Office of Online Learning.
• Assist in planning and executing campus-wide professional development days and all other events hosted by the division.
• Manage logistics for professional development sessions, including room bookings, technology needs, catering
• Track professional development funding allocations and payments for faculty who participate in paid professional development offered by the Center for Employee Enrichment and Development and the Office of Online Learning
• Track participation in professional development activities and ensure accurate reporting.
• Monitor budget expenditures, process invoices, and assist with financial reporting for the division's activities.
• Manage internal communications related to ongoing division initiatives and projects.
• Coordinate communication with other campus departments, external partners, and faculty members.
• Coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
• Proofread and review materials and maintain appropriate confidentiality and discretion of all records and correspondence
• Receive and manage inquiries to the division by mail, email, phone, and in person
• Assist with purchase orders, budget processes, and direct payments
• Train, support and develop programming related to work-study students as needed
• Focus on the Commonwealth's Equity Agenda by applying related best practices throughout all job functions
• All other duties as assigned.

Required:Applicants must have at least (A) two years of full-time, or equivalent part-time, experience in office management, office administration, business administration, or business management, the major duties of which included one or more of the following functions: purchasing, personnel management, budgeting, accounting, records management, work simplification, grants management, contract administration or program management, (B) any equivalent combination of the required experience and the substitutions below.

• Worki…